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HR Specialist

Jakarta

  • Organization: WHO - World Health Organization
  • Location: Jakarta
  • Grade: Mid level - P-3, International Professional - Internationally recruited position
  • Occupational Groups:
    • Human Resources
  • Closing Date: 2024-02-12

OBJECTIVES OF THE PROGRAMME

The objective of the Programme is to deliver WHO core functions at the country level, with particular focus of the Organization's directing and coordinating role for international work. Within this framework, activities include support to the Government in the formulation, implementation and evaluation of national health policies, strategies and plans, and development and management of WHO technical cooperation programmes at the country level. The immediate objective to lead a team of national staff and manage the HR programme for WCO Indonesia. This would include providing training and monitoring staff performance management, staff learning and development, carrying out recruitments and other staffing and HR actions by liaising with the concerned authorities in the Regional Office as well as GSC, initiating and managing all APW, Consultant and SSA contracts, and performing all other tasks required for human resource and service procurement management in the Country Office.

DESCRIPTION OF DUTIES

Under the direct supervision of the Administrative Officer and general supervision of WHO Representative the incumbent will perform the following duties: 1.Support to performance management and staff development: monitor, facilitate and follow up on the compliance of the performance appraisals for measuring against the KPIs and reporting; problem solving on related matters as required; prepare appropriate reports to management; monitor status of the training implementation plan and provide feedback to recommend actions as needed.2.Recruitment: support in writing effective position descriptions as per directions; assist in organizing short-term recruitment processes including: creation of positions, classification, review of vacancy notices, screening of candidates CVs, tests, interviews and drafting selection reports; interface with the Human Resources Management (HRM), Planning Unit (PPC) and Budget Units at WHO-SEARO as well as Global Service Centre as needed to follow up on recruitments and contract renewals in a timely manner; coordinate induction training for staff by the key Units in the Office including Management Unit.3.Contracts: management and entitlements: keep track of the contract status of all staff; alert managers on required decisions and follow up as needed; facilitate all actions related to contract management such as appointments, confirmations, extensions, separations and management of entitlements with Personnel and HR Units in WHO-SEARO and the Global Service Centre, technical units and others as required; prepare regular and periodic HR reports for management decisions and monitor actions taken. assist in planning, drafting ToRs and recruitment of personnel for SSA and Consultant contracts as required; assist in preparing and implementation of policy changes, as required, for such non-staff contracts; monitoring and reporting on SSA and Consultant contracts; support to management of service procurements (APWs) of all technical programmes for the Country Office.4.General HR Administration: provide back-up for the Administrative Officer as needed; draft HR related communications, status reports, updates, position descriptions, terms of references, organogram updates, memos for the HR Unit in WCO; performs other related duties as required or instructed, including providing support to other areas of work.5.Submit an end of assignment report (mandatory).

REQUIRED QUALIFICATIONS

Education

Essential: University degree in human resources management, public or business administration, law or other relevant social sciences from a recognized university.
Desirable: Master's degree in human resources management, public or business administration, law or other relevant fields.

Experience

Essential: At least five years' experience in human resources management and in managing service contracts at international level.
Desirable: Experience in working for an international organization in low and middle-income countries with proven experience in partnering with national, regional, and international counterparts. Good knowledge and understanding of WHO policies and practices particularly in recruitment and selection, performance management, staff development and HR contract/entitlements administration and in managing service procurements. Experience in supporting grant project and portfolio teams and professionals. Some experience working in the areas of performance management, staff development and staff entitlements of the UN system of organizations.

Skills

Ability to lead a team dealing with HR and Procurement works and liaise with all Units in an Office.Ability to apply technical knowledge in day-to-day work.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Ensuring the effective use of resources
Producing results
Creating an empowering and motivating environment

Use of Language Skills

Essential: Expert knowledge of English.
Desirable:

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 64,121 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2036 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test and/or an asynchronous video assessment may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
    Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
  • An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
  • WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
  • The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
  • Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
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