Driver/Clerk - IFAD

Background

The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized agency of the United Nations dedicated to eradicating poverty and hunger in rural areas of developing countries. 

 

IFAD works closely with governments to develop policy frameworks. When shaping projects, we choose a variety of strategies tailored to each set of local circumstances. We identify the core problems and provide blended solutions, including better agricultural technologies, finance, empowerment of women and young people, natural resource management and adaptation to climate change. Working with governments, NGOs, local people and organizations, we help smallholder farmers introduce better farming techniques and crops; and access markets to enhance incomes, food security, and nutrition. We also connect farmers to rural entrepreneurs with access to finance. This helps ensure that growth is inclusive, sustainable and diverse.

Under the overall guidance and supervision of the Country Director, the Driver/Clerk assists in the effective and efficient management of the office providing driving and administrative support management, applies and promotes a client-oriented approach consistent with IFAD rules and regulations, high sense of responsibility, courtesy, tact, and the ability to work with people of different national and cultural backgrounds.

 *** Contract Duration: 3 months with possibility of extension. ***

 

 

Duties and Responsibilities

1. Ensures provision of reliable and safe driving services by:

 a) driving project vehicle for the transport of authorized personnel and delivery and collection of mail, documents and other items, and 

 b) meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required.

2. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.

3. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.

4. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.

5. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

6. Ensures utilities related correspondence are prepared and associated papers and documents are filed. Follows-up utilities bills for timely payments.

7. Ensures incoming mails are sorted and distributed both outside and inside the organization and dispatch outgoing mails.

8. Ensures that all logistical and administrative tasks with other agencies are handled with care, including formalities related to customs clearance and obtaining the required documentation (registration and insurance) for the motor vehicles.

 

Competencies

Corporate Competencies:

• Demonstrates commitment to IFAD’s mission, vision, and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
   

Functional Competencies: 

Knowledge Management and Learning
 Shares knowledge and experience.
Provides helpful feedback and advice to others in the office.
Be flexible as member of the team to assist Admin-supporting staff as required.
 

Development and Operational Effectiveness
Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair.
Demonstrates excellent knowledge of protocol.
Demonstrates excellent knowledge of security issues.
 

Leadership and Self-Management
Focuses on result for the client.
Consistently approaches work with energy and a positive, constructive attitude.
Remains calm, in control and good humoured even under pressure.
Responds positively to critical feedback and differing points of views.

 

Required Skills and Experience

 

Education:

• Secondary Education. Valid Driver’s license.

Experience:

• Min 3 years’ work experience as a professional driver and administrative responsibilities (preferably with international organizations).
• Safe driving record.
• Knowledge of driving rules and regulations and skills in minor vehicle repair.
• Knowledge of protocol and customs issues.

Language requirements:

• Fluency in the language of the duty station (Portuguese) is required.
• Knowledge of other UN Language (English) is desirable.

 

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