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Project Management Specialist (Internal Vacancy)

Colombo

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Colombo
  • Grade: Mid level - IICA-2, International Individual Contractors Agreement
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2024-01-29
Job categories Project Management
Vacancy code VA/2024/B5517/27366
Level ICS-10
Department/office AR, SAMCO, Sri Lanka MCO
Duty station Colombo, Sri Lanka
Contract type International ICA
Contract level IICA-2
Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
Application period 22-Jan-2024 to 29-Jan-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Under the direct supervision of the Senior Programme Manager and in accordance with UNOPS policies, procedures and practices, the Programme Management Specialist will be responsible for the following:

  1. Coordination of activities across the programme

  2. Project implementation, financial and procurement management

  3. Project management and maturity improvement


1. Coordination of activities across the programme

  • Support the Senior Programme Manager with action tracking and ensuring implementation of programme decisions, compiling and reporting on KPIs, preparing materials for and responding to donor requests.

  • Develop and maintain programme-wide dashboards and information analysis, including digital platforms, as needed by the Senior Programme Manager

  • Support the Senior Programme Manager in the management of activities across the teams, including support to development and implementation of strategies, policies, annual work planning, standard operating procedures, briefings, working papers.

  • Manage events, meetings, consultants and technical experts as needed by the Senior Programme Manager


2. Project implementation, financial and procurement management
  • Ensure strong coordination between UNOPS, SACEP, the World Bank, grantees and UNOPS Country Offices, particularly between the programme and grants.
  • Provide a strategic bridge and liaison to ensure smooth processes and services between UNOPS, SACEP, the grantees and the World Bank, which includes finance, HR, procurement, transport, security.
  • Support the Programme Management Advisor to coordinate the country-based project teams in each of the SACEP member states and ensure strong coordination within the UNOPS programme team in providing support to the grantees.
  • Support the Senior Programme Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met; alert the Senior Programme Manager on any financial shortfalls and over-expenditures, propose budget revision and initiate corrective action when necessary.
  • Work with the Senior Programme Manager to identify and manage risks, including risk management through the OneUNOPS systems.
  • Manage and coordinate implementation of recommendations to the programme, including those from SACEP and donor reviews.
  • Respond to or support inputs to UNOPS corporate requirements from HQ, regional office, SAMCO.
  • Contribute to expertise in tools and techniques; ensure that local capacities are built at every level.

3. Project management and maturity improvement

  • Support the programme’s engagement and operationalization of programme management maturity improvement roadmap, processes and best practices for UNOPS and/or SACEP.
  • Lead or co-lead work in areas requiring special attention or turnaround, initiate and lead/support adjustments when required; manage assigned work packages and take responsibility for progress.
  • Identify the programme and project management related training needs assessment and support access and engagement of the programme staff to capacity building initiatives for UNOPS and SACEP staff.
  • Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building; ensure that local capacities are built at every level.

Education/Experience/Language requirements

Education

  • A Master’s Degree in Project Management, Finance, Business Administration, development studies, International Relations or other relevant discipline is required.

  • A combination of Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

Experience

  • A minimum of at least 5 years of relevant and progressive professional experience in the field of Project Management with experience of successful implementation and/or oversight of programmes and projects is required.

  • Knowledge of UNOPS’ project management tools, UNOPS financial and procurement rules and regulations, and financial management tools, and establishing best practices in Project/ Programme Management is desirable.

  • Experience in programme management or grants management is desirable.

  • Strong experience with data analysis, management reporting and project management tools and information management systems is desirable.

  • Previous experience of working within a complex programme environment is desirable.

  • Prior experience working with donors/ multi-donor funds is desirable.

  • Prior experience working in Asia is desirable.

Certifications
  • PRINCE2 Practitioner Certification is highly desirable.
  • MSP certification (Foundation and/or Practitioner) is an advantage.
Language Requirements

  • Full working knowledge of English is required. 

  • Knowledge of another official UNOPS official language is an asset.



We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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