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HR Senior Assistant

Copenhagen

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Copenhagen
  • Grade: Administrative support - LICA-5, Local Individual Contractors Agreement
  • Occupational Groups:
    • Human Resources
    • Administrative support
  • Closing Date: 2024-02-05
Job categories Human Resources
Vacancy code VA/2024/B0042/27362
Department/office PM, PCG, People and Culture Group
Duty station Copenhagen, Denmark
Contract type Local ICA Support
Contract level LICA-5
Duration Open-ended
Application period 22-Jan-2024 to 05-Feb-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Summary of functions:

  1. Administration and coordination of board meetings

  2. Coordination and communication of board recommendations and appointment decisions 

  3. Monitoring and Reporting

  4. HR Administration

Administration and coordination of board meetings

  • Organize ASB meetings and coordinate members’ participation, ensuring active and well distributed participation among members.

  • Provide ASB meeting support, e.g. assisting the HR Specialist to develop the agenda, collate and circulate papers, prepare and circulate minutes, etc.

  • Assist the HR Specialist in design and delivery of training and other relevant activities which sustain members’ understanding of the role and function of the Board.

  • Circulate emerging information to Board members.

  • Coordinate Board members’ inputs on papers and seek inputs from other key internal stakeholders as may be required.

  • Assist the HR Specialist in curating and disseminating materials related to HR policy and procedural advice to ASB members during meetings. 

  • Assist the HR Specialist in ensuring that all relevant information and documentation required for a swift and comprehensive review process by the ASB is collated, organized and distributed on time.

Coordination of board recommendations and appointment decisions

  • Drive implementation of Board recommendations. Ensure the recommendations are processed in a timely manner and coordinate with relevant appointment authorities, including senior management, to do so. 

  • Coordinate and communicate the efficient management of recommendations and appointment decisions, working with relevant appointment authorities (e.g. Regional Directors, PCG Directors, Executive and Deputy Executive Directors) 

  • Build and maintain Board records, e.g. minutes, recommendations, etc, through an effective and efficient document management system.

Monitoring and Reporting

  • Assist the HR Specialist in monitoring Board compliance with procedures, Service Level Agreements (SLAs) and Turnaround Times (TATs).

  • Assist the HR Specialist in monitoring implementation of staff recruitment policies and procedures. 

  • Assist the HR Specialist in sourcing, analyzing, summarizing and reporting data to identify trends or patterns about the ASB’s work.

  • Prepare reports for knowledge management and continuous process improvement for the board and related process

Administrative support

  • Provide effective administration and support on HR projects and/or  activities, as may be required in the team, using discretion and professionalism



Education/Experience/Language requirements

Education
  • Completion of secondary education is mandatory. A Bachelor’s degree or equivalent in Human Resource Management, Public or Business Administration, and/ or other disciplines would be an asset and may compensate for some of the required years of experience (but is not mandatory).

Experience

  • A minimum of five (5) years of progressively responsible experience in human resources management, administration, project support or related areas is required with completion of secondary education.
  • Experience of working with recruitment support and / or HR processes is an advantage
  • Demonstrable understanding and application of HR and recruitment processes within the UN system,  international organizations or intergovernmental organization is desirable.
  • Experience in data analysis is required.
  • Experience in analyzing and optimizing processes is desirable.
Language Requirements

  • Fluent in spoken and written English. 

  • Knowledge of another official UNOPS language is an asset.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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