Project Manager

2.   Procedures 

• Comply with all organizational policy and specifically the Project Management Manual

• Prepare/adapt all relevant plans for approval by the Project Board.

• Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan

• Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team. 

• Ensure maintenance of the project files and lessons learned are recorded

• Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.

• Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

• Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

• Understand the unique structures of the UN and budget appropriately for personnel

• Manage expenditures against the budget (based on accurate financial reports)

• Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

• For project closure purposes, provide a formal handover of the project to the closure manager

• Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

4.  Stakeholder Engagement

• Manage stakeholder mapping and facilitate the formulation of stakeholder engagement strategies.

• Manage engagement with project stakeholders across local authorities, central government and other humanitarian actors to establish strong working relationships.

• Prepare communication to stakeholders and respond to stakeholder enquiries.

• Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders.

• Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications.

• Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs.

• Lead and motivate the project management team (The position will supervise 1 additional project team member).

• Ensure that behavioural expectations of team members are established 

• Ensure that performance reviews are conducted fairly, accurately and timely

• Select, recruit and train the team as required and take into account gender parity and diversity objectives.

• Ensure safety and security for all project personnel and comply with UNDSS standards

• Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harrasment, sexual harassment and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

Impact of results:
Project Manager directly impacts on achievement of project results by adhering to project management methods and strategies, reducing risks, cutting costs and improving success rates.  This consequently reinforces the visibility and image of  UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

 D. Certification

• Prince 2 Foundation or equivalent is an advantage

• Prince 2 Practitioner or equivalent is an advantage

• Other Project Management certification is an advantage