Philanthropy and Trusts Team Coordinator

Job Description

Philanthropy and Trusts Team Coordinator

Contract: Permanent, Full Time

Salary: £25,393 - £26,663 with excellent benefits

Location: London, UK

Hybrid Working: A minimum of 40% of working time is spent face to face, either in London office, or as a result of external engagement or travel for WaterAid. WaterAid is located at Canary Wharf, London and this will be your location and contract base.

About WaterAid:
Want to use your organisation, administration and fundraising skills to play a vital role in making clean water, decent toilets and good hygiene normal for everyone everywhere?

We need passionate, creative and dedicated people. In return, you will be encouraged and empowered to be yourself at your very best. Together, we will make a bigger difference.

Join WaterAid as Philanthropy and Trusts Team Coordinator to change normal for millions of people so they can unlock their potential, break free from poverty and change their lives for good.

About the Team:
It's an exciting time to join WaterAid's Philanthropy and Trusts team which has been spotlighted for growth within the Fundraising Department. We're a creative and ambitious team of highly skilled fundraisers, working with both existing and new donors to make WaterAid's mission a reality.

About the Role:
As our proactive and organised Philanthropy and Trusts Team Coordinator you will play a key role in ensuring the smooth running of our team's day-to-day activities as well as have the opportunity to develop your fundraising skills with your own portfolio of donors.

You'll:

• Lead the team's administrative function to help us to keep running efficiently and effectively.
• Manage the income and expenditure monitoring processes and play a significant role in the team's yearly business planning.
• Oversee a portfolio of small trust and philanthropy donors
• Support the development of proposals and reports on WaterAid's work
• Support the team leader and senior managers with the Business Planning process, working closely with Finance team to ensure accurate data capture.
• Support the P&T Team's database needs as necessary e.g. logging enquiries and income monitoring, ensuring compliance with GDPR and other data protection regulations
• Manage the Philanthropy inbox, triaging donors to relevant members of both the Philanthropy and Trusts team, ensuring that all enquiries are dealt with promptly.
• Provide administrative support to the events function within the Philanthropy and Trust team including but not exclusively, planning, logistics, venues, research, marketing, risk assessments, volunteer and director briefings and event delivery support.

About You:

• Excellent organisation and time management skills
• A positive and can-do attitude
• Experience working collaboratively and building effective working relationships
• Experience of working collaboratively and building effective working relationships with colleagues and external suppliers, able to adapt approaches and influence others to get things done;
• Experience of producing high-quality communications for team members with the ability to tailor for varied audiences;
• Demonstrable accuracy and attention to detail;
• Ability to organise and maintain information storage systems;
• Experience of streamlining processes for business efficiency;
• Excellent literacy, numeracy, internet knowledge and IT literacy in MS office suite (specifically MS Word, Excel, Outlook);
• Experience of using a customer relationship management (CRM) system (e.g. Microsoft Dynamics) to manage donor and income information;

Closing date: Applications will close at 23:59 on 4th February 2024. Shortlisting and interviews will take place on a rolling basis and the application process will close if a suitable candidate is found prior to the advertised closing date.

How to Apply: To see the full job pack, please click 'Apply'. Please apply by submitting your CV and a cover letter in one document in either Word Document or PDF format.

Pre-employment screening: To apply for this post, you must be able to demonstrate your eligibility to work in the UK. All our vacancies require a basic Disclosure and Barring Service (DBS) check to comply with our Safer Recruitment policy.

Our Benefits:

• 36 days' holiday (including 8 Bank Holidays)
• Option to buy an extra 5 days annual leave
• We offer a generous pension plan with employer contribution of up to 10%
• Wide range of flexible and agile-working arrangement
• Season Ticket Loan
• Free annual eye tests
• Pay as You Give charitable giving scheme
• Enhanced Maternity and Adoption/Surrogacy pay, Shared Parental Leave and Paternity Leave
• Sabbaticals
• Volunteer Day

Our Commitment

Our People Promise:
We will work with passion and focus to ensure safe and sustainable water, toilets and hygiene are available to everyone, everywhere. WaterAid is a place of purpose - where people have a real commitment and shared responsibility for the impact we have. We are a global community with diverse backgrounds and perspectives, motivated by inspiring, stimulating work. We are determined to put the wellbeing of our people first, to be a place where people feel safe and able to contribute their voice and truly live our values.

Equal opportunities:
We are an equal opportunity, disability-confident employer and are dedicated to achieving the highest standards of diversity, equity and inclusion. We welcome applications from people of all backgrounds, beliefs, customs, traditions and ways of life. This includes, but is not limited to, race, gender, disability, age, sexual orientation, religion, national or social origin, health status, and economic or social situation.

Safeguarding:
We are also committed to protecting everyone we come into contact with. We have a zero-tolerance approach to abuse of power, privilege or trust across our global work, and any form of inappropriate behaviour, discrimination, abuse, bullying, harassment, or exploitation. Safeguarding the people and communities we work with, our staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities extremely seriously.