SENIOR OPERATIONS ASSOCIATE - ASIA LOW CARBON BUILDING TRANSITION (ALCBT)

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

PURPOSE

• Provide operational support on the Program for seamless implementation of program activities and to ensure successful delivery of the program.
• Compile information and reports across program countries for analysis against budgets and monitoring of the implementation of activities.
• Prepare and review annual budget reports to donor and support information consolidation.
• Support the CPMU and HQ operations in the Asia region as advised by the supervisor.

ENGAGEMENT

• Report to the team on progress against budget and workplan milestones; discuss and collaborate to address any hurdles.
• Communicate and coordinate with local teams, partners, other resources, and any related internal/external stakeholders to gather information as guided by the Program Manager.
• Work with the Asia regional office departments, CPMU and PMUs to ensure consistent reporting and communications.
• Coordinate with GGGI internal units to ensure compliance with operational procedures, resolve issues, and identify best practice as necessary.

DELIVERY

• Support administration aspects of the ALCBT project and carry out administrative duties efficiently and effectively in line with GGGI policy.
• Monitor and report workstream budget expenditures in activities to ensure efficiency, accuracy, and consistency in line with work plans to support program management.
• Manage and monitor relevant project management and financial modules of GGGI's Enterprise Resource Planning (ERP) System and GGGI Online
• Ensure sound financial management in line with GGGI policies, including effective budget management, overseeing financial audits, managing the implementation of financial regulations, criteria and standards as per donor's requirements.
• Sustain quality report preparation and presentation for donor, ensuring timely submission.
• Coordinate publication of reports, including copy-editing, translations and design with GGGI experts and service providers.
• Design monitoring and reporting framework in close consultation with PMU and GGGI HQ.
• Support reporting and evaluation of the program performance and results.
• Facilitate internal and external communications on program delivery, including on activity implementation and results reporting.

REQUIREMENT

Qualifications

• A bachelor’s degree in relevant fields such as international relations, political science, sustainable development, international business, or others.
• Preferred minimum 5 years of work experience in a program/project assistance function or similar support role.
• Preferred at least 1 year of experience working in any international organization, NGO, philanthropic organization, etc.

Functional

• Professional training in administrative and/or operational services with an understanding of the structure and functioning of an international organization.
• Experience in a multi-cultural, international setting and ability to work independently and taking initiatives in response to the organization and team’s demand.
• Strong competence in the use of standard Microsoft tools: Excel, Word, PowerPoint, SharePoint, Teams, and Outlook; experience with Agresso ERP and GGGI Online a plus
• Excellent command of written and spoken English
• Ability to communicate clearly and effectively through written English with non-native English speakers.
• Knowledge of climate change issues and the field of energy efficiency is an asset.

Corporate 

• Understand and actively support GGGI’s mission, vision and values.
• Promote the optimum use of donor resources.
• Promote an organizational culture of trust, transparency, respect and partnership.
• Process and share information easily.
• Manage emotions and stress positively, build rapport and resolve conflict easily.
• Promote creativity and innovation among staff.
• Be able to lead where needed and provide solutions to project-level challenges.

ABOUT THE PROJECT

Subsequent to a call for proposal floated by Federal Ministry for Economic Affairs and Climate Action (BMWK), Govt. of Germany under International Climate Initiative (IKI), GGGI is implementing a project called “Asia Low-Carbon Building Transition (ALCBT)” 5 Asian countries – Cambodia, India, Indonesia, Thailand and Vietnam. The countries were chosen based on a scoping analysis to advance building sector towards decarbonization and reducing GHG emission from the sector. The following are the broad output of the project: 

1. Technical and Institutional Tools: Standardized tools and systems for managing carbon emissions from building sector developed and piloted.
2. Technical Capacity Building: Key industry stakeholders in project countries have enhanced capacity to deliver low carbon buildings.
3. Financing: Financial pathways established to facilitate financing for occupants, owners, and developers of low carbon buildings.
4. Replication and Scaling-up: Project knowledge documented and shared to facilitate replication and scaling up. 

The project aims to engage with donor, multiple stakeholders, consortium partners, project implementers etc. during the 5-years of project implementation. GGGI is looking for an Admin & Finance Analyst to support the Project Manager in overall project management.