Digital Archivist

BACKGROUND

The International Rescue Committee (IRC) is one of the world's leading crisis response agencies, providing life-saving assistance and supporting recovery and reconstruction for people affected by war and natural disasters. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.   

The IRC was registered in Uganda in mid-1998 and implements rehabilitation activities in the sectors of Child and Youth Protection and development, Health, Economic recovery and Development and women protection and empowerment as well as contributing to the response to the Southern Sudanese Refugee situation. IRC Uganda has a head office in Kampala, field offices in Kiryandongo, Lamwo, Moroto, Kyaka and West Nile. 

PURPOSE OF THE ROLE

The Digital Archivist will play a crucial part in supporting the entire IRC Country Office. By ensuring the completeness of all program related records, compliance with donor regulations, and efficiency of internal archiving processes. This role will allow IRC teams to focus on clients’ needs and reinforce trusted relationship with our donors.

KEY WORKING RELATIONSHIPS

Finance Manager, Supply Chain Manager, HR Manager, Grants Coordinator, Partnership Coordinator, Technical Coordinators.

KEY ACCOUNTABILITIES

The Archivist will work closely across all functions in the Uganda Country Program to ensure key documentations supporting the compliance and eligibility of expenditure for key institutional donors are digitally archived and structured in a manner that is fit for purpose. This will entail:

• Understanding donor requirements for a variety of expenditure categories.
• Understanding and where required adapting the global document scanning policy.
• Understanding current documentation practices (both physical and digital).
• Scoping out the backlog of documentation that has not yet been digitally archived for relevant projects.
• Where required, setting up a digital folder structure for relevant projects.
• Physically scanning documentation, storing, and naming all the digital files to allow non experts to understand and navigate the contents.
• Handing over ownership of Digital Archiving to functions in a manner that ensures continuity.