Logistics Analyst- IPSA 9

Amman | New York City | Copenhagen | Addis Ababa | Bangkok | Panama City | Istanbul

Organization: UNDP - United Nations Development Programme
Location: Amman | New York City | Copenhagen | Addis Ababa | Bangkok | Panama City | Istanbul
Grade: Junior level - IPSA-9, International Personnel Services Agreement
Occupational Groups:
- Logistics
- Supply Chain
Closing Date: 2024-01-27

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Office/Unit/Project Description

The Office of Procurement is a part of the Bureau Management Services (BMS), in UNDP providing vital management support in areas such as administrative services, budget and finance, human resources, information and communications technology, legal issues, procurement, safety and security, administration of multi-donor trust funds, change management, and crosscutting business solutions. Procurement is a fundamental component of UNDP, accounting for nearly 70 percent of UNDP programme delivery. Despite its critical role, procurement as an operational service can be traced back to as recently as 1999, when UNDP transitioned from a developmental funding model to one that included direct execution projects in its portfolio. In the years following this shift in models, UNDP procurement experienced unprecedented growth in terms of its volume and complexity.

Office of Procurement’s mandate includes development and updating of procurement policy, providing procurement advisory and operational support to country offices and HQ units professionalisation of the procurement function. Procurement supports programme delivery in line with UNDP's Strategic Plan and best practices in public sustainable procurement. Procurement acts in accordance with rules and regulations, the accountability framework, and ensures appropriate risk management for UNDP. Office of Procurement is a global team based in UNDP/HQ New York, Copenhagen/Denmark and in Cyberjaya/Malaysia, with additional Regional Procurement Specialists located in each Bureau Hub (Panama, Addis Ababa, Amman, Istanbul and Bangkok).

The Global Procurement Services Division (GPSD), based in Copenhagen, provides direct procurement services for the Global Fund, crisis prevention and recovery support, procurement support to elections programmes. The Procurement and Contracts Analyst (Logistics) will provide transactional support to COs and also support the collection, analysis and reporting of key metrics related to health procurement. Under the guidance and supervision of the GPSD-Health Procurement Specialist, Team Lead the Procurement and Contracts Analyst (Logistics) will support the development and maintenance of logistics architecture to efficiently and cost-effectively meet UNDP’s needs for the delivery of health products.

Duties and Responsibilities

1. Development and maintenance of logistics architecture to efficiently and cost-effectively meet UNDP’s needs for the delivery of health products

Ensures compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.
Supports the implementation of effective internal control, proper design and functioning of a client-oriented logistics management system
Supports the conceptualization, elaboration, implementation and monitoring various Long-Term Agreements (LTAs) with logistic service providers, in line with UNDP Procurement Policies, rules and regulations.
Conducts market research and trend analysis to support the development of tailored logistics strategies and processes for health product.
Assists in the analysis of long-term procurement planning to inform decision making leading to most cost-effective means of logistics.
Analysis of the prices and delivery times obtained through the logistics architecture in comparison to other procurement partners to further inform the evolution of the UNDP logistics architecture

2. Ensure logistics service delivery to Country Offices through logistics arrangements with partners for health products

Liaises with UNDP Country Offices and Requisitioning Units to enable efficient and cost-effective logistics support for health products.
Conducts logistics processes in response to specific needs and transmits Cost Estimates to Requisitioning Units.
In coordination with Procurement Specialist conducts quarterly meetings with suppliers and liaises with logistics service partners to ensure timely and effective delivery of required goods and services.
Identification and introduction of risk mitigation measures related to logistics.
Guides Country Offices on utilization of logistics architecture and facilitates communication with logistics services partners on complex and/or urgent cases.
Guide Country Offices on the development and implementation of logistics strategies for complex cases.
Mapping of logistics business processes and the elaboration/development of internal Standard Operating Procedures (SOPs) in logistics and proposes controls for the workflows.

3. Elaboration of innovative logistics strategies to respond to new demands/opportunities for health products

Compiles and analyses historical data for logistics of health products.
Manages internal and external data requests relating to logistics of health products’ supplies.
Advise Country Offices on the establishment of dashboards and tools to regularly monitor the supply of health products.
Lead logistics processes participating in evaluation assessments and preparing submission to contract committees for review awarding contracts and timely establishment and maintenance of LTAs for logistic services.
Identifies areas for analysis and opportunities to support logistical management of health projects and complete reporting requirements (with partners and other bureaus), and
Participates in meetings with suppliers/other logistics partners, and prepares minutes, briefings, and presentations.

4. Contributes to knowledge management and partnerships in the thematic area of logistical management of health products

Support corporate knowledge management activities in the logistical management of health products, through the development of guidance materials, tools, to better guide Country Offices in the implementation of health programmes and to influence/advance dialogue in the thematic area within UNDP and beyond.
Support the analysis/and collect best practices from countries in the thematic area and ensure that implementation is in line with international guidelines and recommendations.
Support the institutionalization of best practices and knowledge sharing among Country Offices, actively participate in UNDP and other relevant networks, communities of practices, and contribute to presentations to the Organizational Performance Group, briefing notes, knowledge-sharing events, and training.
Any other activity assigned by the Procurement Specialist (Copenhagen).

Competencies

Core
Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area	Name	Definition
Business Direction and Strategy	Negotiation and Influence	Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiate mutually acceptable solutions through compromise and create ‘win-win’ situations
Business Development	Knowledge Generation	Ability to animate individuals and communities of contributors to participate and share, particularly external
Business Management	Risk Management	Ability to identify and organize action around mitigating and proactively managing risk.
Procurement	Data Analysis	Ability to extract, analyse and visualize procurement data to form meaningful insights and aid effective business decision making
Procurement	Supplier / Relationship Management	Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Business Direction and Strategy	Negotiation and Influence	Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiate mutually acceptable solutions through compromise and create ‘win-win’ situations
HIV, Health and Development	Access to services	Knowledge of access to services, policy and principles and strategic and/or practical situations for communicable and non-communicable diseases.

Required Skills and Experience

Min. Academic Education	Advanced university degree(Master's degree or equivalent) in logistics, supply chain or procurement A Bachelor’s Degree in the same subjects mentioned above with additional 2 yearsof relevant experience will be given due consideration in lieu of the Master’s degree. Certification in Procurement is required - Please attach the certificate to your application
Min. years of relevant Work experience	Minimum 2 years (or 4 years if Bachelor’s degree) of working at the national or international level in logistics, supply chain or procurement is required Experience in planning, developing and managing logistics of health products and supplies is highly desired Experience in working in a developing country is an asset Knowledge of UNDP and/or UN procurement policies and procedures an asset. Familiarity of Global Fund policies and procedures is an asset. Experience in handling emergency health logistics and supplies an asset.
Required skills	Experience in the usage of computers and office software packages (MS Word, Excel, etc) Experience in handling of web-based management systems.
Desired additional skills	Experience of UNDP’s ERP system would be an asset Knowledge of spreadsheet and database packages CIPS II Certification desirable
Required Language(s) (at working level)	Fluency in both oral and written English is required. Working knowledge of a second UN language is an asset.

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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