Administrative Clerk

Organizational Setting

Since the adoption of the 2030 Agenda for Sustainable Development, the idea of organizing national development planning around broader “structural transformations” has gained currency among Member States. Nonetheless, actual implementation has been hindered by lack of clear understanding about the kinds of structural transformations that may qualify for policy attention and, to an even greater degree, by uncertainties about what kinds of governance arrangements and capacities may be required to support such an ambitious policy paradigm

The GSDR report calls for a cross-sectoral perspective that recognizes the interdependencies, synergies and trade-offs among major objectives and targets. Similar thinking has now emerged in numerous high-visibility reports and technical analyses, and in initiatives by governments, including sustainable food systems, aiming to develop innovative approaches for more coherent governance and policy support. The project capitalizes on the Food Systems Summit in 2021 as a system-wide UN initiative, with the Rome-based agencies providing core support, to improve the coherence and effectiveness of existing initiatives and strengthen collective action at all levels for food systems transformation. In Indonesia, the Sub-Programme has focused on supporting strengthening and innovation of appropriate institutional mechanisms and multi-stakeholder collaboration to support more coherent and effective cross-sectoral programming and planning for sustainable development and transformation of food systems. The Sub-Programme focuses on evidence-based analysis of crucial inter-sectoral nexuses and trade-offs to enable more effective communication and collaboration among partners and contribute to global reflections on how to enable and support food systems transformation.) in Indonesia

Furthermore, FAO in collaboration with WFP, UNICEF, IFAD and other development partners, has endorsed the UN Network for Scaling Up Nutrition (SUN) Movement. This provides opportunities for FAO to strengthen its contribution to inter-agency efforts on food security and nutrition at country level, as well as FAO Indonesia participation in the Donor and UN Country Network on Nutrition (DUNCNN), including in the UN Working Group on Nutrition (UNWGN) as mandated by the UN Sustainable Development Cooperation Framework (UNSDCF).

Reporting Lines

The personnel will work under the overall guidance and supervision of the FAO Representative to Indonesia and A-FAOR (administration) in delivering the tasks.

Technical Focus

FAO is working on several projects in Indonesia in related to food systems, food security, food safety, and nutrition, including\: the implementation of FMM/GLO/150/MUL on the Resilient and Sustainable Food Systems Program, FMM/ GLO/ 181/ MUL on the Food Systems Financing Strategy, TCP/INS/3802 on Supporting Resilience in Food Systems to address constraints arising from COVID-19; TCP/INS/3807 on Food Loss study; TCP/RAS/3807 on Urban Food Systems; TCP/INS/3901 on Joint Study on Resilient Food Systems, with technical advice from the LTO in RAP and ESN Division in HQ, in collaboration with WFP, IFAD, and other UN agencies.

Tasks and responsibilities

• Assist the Travel Assistant to process air tickets request from operation desks and other requesters for local and international travels (if required). The duty includes but not limited to providing available flight options, booking, issuing air tickets and performing communication related to the duty with FAO Official Travel Agency.
• Perform initial checking of air ticket invoices to comply with the Purchase Order (PO) issued prior to the submission for payment to account payable/finance unit.
• Assist the HR Assistant with the recruitment process of all personnel categories, including the preparation of vacancy announcements, screening of applications, interview logistics, the preparation of selection reports, and contract offers/terms of employment, ensuring that the processes are followed efficiently and delivered within the requested timeframe.
• Monitor the contracts of project personnel and timely inform the HR Assistant when the contracts’ extensions/renewals are due.
• Prepare and consolidate national and international personnel monthly timecards for submission in GRMS and advise/check with programme/technical units for clearance of payment release for affiliate workforce in a timely manner.
• Draft routine correspondence, memoranda, and reports from oral instructions whenever necessary.
• Perform other relevant duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Diploma degree (university degree is preferable) in any one of the following fields\: Administration, finance or psychology.
• Two years of relevant experience in travel, human resources and/or administration work
• Working knowledge of English.
• National of Indonesia.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Working knowledge of the English language and speaks Bahasa fluently.
• Previous employment in international organizations, preferably within the UN specialized agencies, is preferred.
• Proficiency in MS Office, particularly Word and Excel and other FAO tool system.
• Able to work independently, as well as in a team.
• Ability to organize work efficiently.
• Ability to work in a multi-cultural environment with sensitivity and respect to diversity.
• Good interpersonal and communication skills
• Ability to work with minimum supervision.

ADDITIONAL INFORMATION