Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world.  Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The Development Co-operation Directorate (DCD) encourages coordinated, innovative, international action to accelerate the implementation of Agenda 2030 in developing countries, and improve the financing of the Sustainable Development Goals (SDGs). The Directorate helps set international standards for development co-operation, supporting the OECD Development Assistance Committee (DAC), and monitors how donors deliver on their commitments. Drawing upon OECD-wide expertise, DCD supports members and partners with data, analysis and guidance.

DCD is looking for an experienced and highly motivated Resource Management Advisor to contribute to and support the resource management and administration function in its Resource Management Unit (RMU). The role of the RMU is to provide strategic guidance and advice on human and financial resource management, in accordance with corporate human resources and financial rules, regulations and policy guidelines. The selected candidate will report to the Head of the Resource Management Unit.

Job Description

Financial Management

• Provide guidance on the application of financial norms and procedures, making sure to keep abreast of and ensure compliance with the current OECD financial regulations, instructions, procedures, policies and practices, including the use of corporate financial/administrative processes, systems and tools.
• Control transactions for expenditures, checking the validity of the supporting documentation and compliance with OECD’s financial policies and practices.
• Review accounts to ensure that expenditures and financial commitments accurately reflect the state-of-play. Assist in the annual closing of the accounts and opening of the following year's accounts.
• Ensure complete and accurate financial records for audit purposes.
• Assist the Head of Unit with the oversight of the Directorate’s funds, cashflow, outturn and forward planning. Analyse trends and data on the sources and usage of funds and prepare reports to support decision-making.
• Assist management’s efforts to mobilise voluntary contributions (VCs) for the work programme.
• Participate in the negotiation and review of new voluntary contributions (including VCs from the EU) in collaboration with colleagues in the Legal Directorate (LEG) and the Programme, Budget and Financial Management (PBF) service.
• Manage the closing of voluntary contributions, ensuring the financial conditions of the donor(s) are respected and that donor(s) receive accurate financial and substantive reports.
• Prepare cost estimates, financial analyses and resources forecasts.
• Prepare monthly financial reports for Heads of Division and Programme Managers to facilitate the planning, monitoring and decision-making on use of resources against budgeted expenditure in the approved Programme of Work and Budget (PWB). Analyse and control expenditures and prepare accurate forecasts. Explore the full capability of OBMR and dashboard/reporting functionality for division use.
• Contribute to the preparation of official documents in relation to corporate exercises, including the Programme of Work and Budget (PWB), the Committee Progress Reports (CPR) and the Programme Implementation Reporting (PIR). Contribute to the preparation of the annual Statement on VC Income and Expenditure.
• Participate in the development, review and implementation of financial reforms as necessary, including the improvement of the corporate financial reporting and budget processes.
• Stay abreast of corporate budget related deadlines, upcoming events, new guidelines and best practices.

Human Resource Management

• Provide staff and managers with guidance on the application of human resource rules and regulations, including processes, procedures, policies and practices, and develop Directorate-wide communications on these as necessary.
• Actively support the recruitment process, including facilitating job publication, assisting with candidate screening, panel interview logistics and candidate management, while closely liaising with Human Resource Management (HRM) and providing hiring teams with guidance on process and best practices as needed.
• Assist with the integration of new staff members and ensure that all administrative and personnel-related information is available to them.
• Handle staff-related actions ensuring appropriate records are maintained for audit purposes.
• Participate in the development, review and implementation of human resource reforms and initiatives as necessary.
• Maintain up-to-date staff files.
• Actively stay abreast of corporate HR management reforms, deadlines, guidelines and best practices.

Other

• Ensure the smooth implementation and operation of corporate tools (e.g., Concur for mission management/Supplier Relationship Management (SRM)/Invitations etc.), liaising with support services as required.
• Participate, as needed, in finance community and/or human resources working groups that provide input to the design and enhancements of new software and applications.

Qualifications

Academic Background

• A university degree in business or public administration, human resource management, finance, accounting or a closely related field.

Professional Background

• Proven experience in finance and human resource management, preferably in an international context.
• Proven experience in the interpretation and application of financial and human resource management procedures and policies.
• Experience in the analysis of quantitative and qualitative data and information.
• Demonstrated experience in the management of voluntary contributions from initial negotiations through to acceptance and subsequent reporting. Experience managing contributions from the EU would be an asset.
• Knowledge of the structure, processes and regulations of an international organisation would be an advantage.

Tools

• Solid knowledge of resource management applications such as SAP, BusinessObjects, Business Intelligence, SmartRecruiters or similar.
• A high level of proficiency using the standard Microsoft Office suite, and notably strong skills with Excel are a requirement.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 2); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.

Additional Information

Closing Date:

• This vacancy will be filled as soon as possible, and applications should reach us no later than midnight 11 February 2024 (CEST).

Contract Duration

• 13-month fixed term appointment, with the possibility of renewal.

What the OECD offers

• Depending on level of experience, monthly salary starts at 4,995 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.

Selection Process

For retained candidates, written tests/video-recorded interviews are foreseen at the end of February and panel interviews are planned for end March.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.