Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The OECD has earned a leading role in financial and enterprise issues. In line with the Strategic Orientations of the Secretary-General, the core mission of the OECD’s Directorate for Financial and Enterprise Affairs (DAF) is to assist markets to fund inclusive economic growth, and in turn Better Lives, through setting and implementing standards, providing capacity building and technical assistance, acting as a forum for co-operation and collaboration across the OECD Directorates, external stakeholders and International Organisations. DAF’s mission is pursued through five substantive divisions whose teams provide member and partner countries with policy guidance, analysis and support in the areas of competition, anti-corruption, capital markets and financial institutions, international investment and responsible business conduct. 

We are looking for a Russian-speaker Project Assistant with excellent communication and organisational skills to provide support to the Anti-Corruption Division, and in particular to the Anti Corruption Network for Eastern Europe and Central Asia (ACN) outreach programme. The selected person will report to the ACN Manager, under the general supervision of the Head of Division.

Job Description

Main responsibilities

 Meetings and conferences

• Prepare and service in person and virtual meetings organised by the Division
• Book and prepare conference rooms and equipment. Handle any other practical arrangements including contracting of conference or hotel facilities, interpretation, lunches, coffees and receptions in Paris or abroad.
• Disseminate relevant materials to participants, issue invitations and register delegates, manage participant lists, prepare PowerPoint presentations.

 Documents, publications and web support

• Prepare documents, reports and publications in ONE , including texts, tables and graphs, for official use in both OECD and ACN official languages (English, French and Russian) and according to OECD standards, including proofreading, editing and formatting.
• Liaise with the appropriate services for document translations and publications.
• Update the intranet and community webpages, as required.

Administrative Support

• Organise missions for Division staff members, consultants and experts, including travel arrangements, hotel bookings, visa applications, preparation of mission orders and expense claims in SAP.
• Prepare intellectual service contracts, invitation letters and follow-up actions, such as payments for the Global Relations programme and other VC-related projects.

Other tasks

• Prepare messages to delegates, maintain mailing lists using the EMS database and update the contacts list as appropriate. Manage the correspondence coming through the generic account of the division and ensure emails are distributed to relevant teams in a timely manner.
• Carry out other secretarial duties such as drafting routine correspondence, filing, archiving, maintaining information files and publications, tracking requests and projects to ensure that deadlines are respected.
• Work in close collaboration with the other assistants in the Division and act as their back-up when required.

Qualifications

Ideal Candidate Profile

Academic Background

• Secondary education.

Professional Background

• Previous experience in administrative and/or secretarial work, preferably in an international environment.
• Previous experience with organising large-scale meetings and events, missions and document formatting.
• Proven profissiency in quality drafting.

Tools

• Excellent knowledge and experience in MS Office Suite (Word, Excel, Outlook, PowerPoint) Knowledge in software and applications used in the OECD (ONE, EMS/CRMS, SAP, PRISM, SRP, SRM) an asset.

Core competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

• Fluency in one of the two official languages of the Organisation (English and French) and good knowledge of the other, with a commitment to reach a very good working level.
• Fluency in Russian

Additional Information

Contract Duration

- One year fixed term appointments, with the possibility of renewal.

What the OECD offers

• Depending on level of experience, monthly salary starts at either 3705.85 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

Dead-line for applications 9 February 2024 at 23:59

Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.