Emergency Coordinator

Duty Station        : Lashio Office, Northern Shan State

Reports to           : Emergency Manager

Direct Reports    : No Direct Report

Overall purpose of the role:

The Emergency Coordinator will serve as the focal point for DRC Emergency Preparedness and Response programming in Shan State.  In this capacity, they will be responsible for developing, managing, providing technical guidance, reporting, representing the programme as well as developing the capacity of the partners, to deliver high quality programs. The ER Coordinator will also be a strong communicator to coordinate closely with the FLER actors, Response Actors and DRC departments and sectors to deliver a coherent program, ensuring PAGD mainstreaming across Emergency Response Programming in coordination with internal Protection Programme team and FLER PAGD team.

The ER Coordinator will work directly with DRC implementing partners (NGOs and CSOs/CBOs) at targeted locations in Shan State. This will include the supervision of emergency response planning and activities, capacity development for implementing partners as well as supporting coordination efforts at a local and State level. The ER Coordinator will act as focal point with key partners and will be working closely with them to ensure that relief is provided in a timely manner during critical times and ensure that activities contribute to strengthening the local preparedness and support the development of locally lead emergency preparedness plans in a coordinated, timely and efficient manner.

Geographic scope: Area (Shan State)

This role has an area focus and ensures compliance to DRC procedures and guidelines within the area. The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to base operations.

Responsibilities:

Technical:

• Support the area office in mapping potential partners who can work on Emergency Response in Shan and ensure that there is an updated list of pre-vetted partners on the State level (national NGOs, CSOs, etc.).
• Act as Focal point for the regular liaison with partners, civil society actors, key stakeholders (churches, religious leaders),  community leaders, and national NGOs in Shan State.
• Act as Focal point of FLER consortium mechanism state lead of Shan State level to ensure the FLER common rationale is applied the harmonized approach among the members and implementing partners.
• Act as focal point to identify target locations and population of Emergency Preparedness and Response programming in coordination with implementing partners, local actors, and DRC area office.
• Supervise day to day joint DRC/partners’ activities to ensure that activities are implemented in accordance with the State Level Emergency Preparedness and Response Plan, project objectives and DRC guidelines and procedures.
• Support and coach the project officer and the implementing partners in carrying out the various Emergency Response activities and ensure that these activities are implemented in accordance with Emergency Response plans and the partnerships guidelines, policies and SoPs and in coordination with relevant actors in the field.
• Develop and deliver trainings and ToT for partners on Emergency Response, including trainings on Emergency Response – assessments, management of pre-positioned non-food items (NFIs), distribution process, monitoring, documentation and reporting.
• Support in conducting due diligence as part of the Emergency Response Plan in terms of the identification and assessment of partners who will be managing the pre-positioned NFIs and the distribution of NFIs/related services.
• Working with other technical teams, organizing and facilitating capacity development sessions on Emergency Response, PAGD mainstreaming, Cash Transfer Program and Emergency Mine Risk Education based on needs assessed and key partners’ knowledge gaps.
• Lead consultation with civil society, national NGOs to better understand the existing Emergency Response activities, gaps and needs to ensure that activities’ planning and response are coordinated and have local ownership.
• Support a Rapid Emergency Response strategy with CSOs and implementing partners for immediate provision of relief.
• Identify technical and financial support needed for partners to engage in principled Emergency Response.
• Work in close coordination with the Partnerships Specialist to support continuous quality improvement through the development and the implementation of partnerships tools and Coaching tools and tailoring the approaches to the Shan State context.
• Keep abreast of emergency situations (intensification of conflicts, displacement, etc).
• Work in close collaboration with MEAL / IM team on the information management, project log frame and donor reporting of Emergency Response and Preparedness Project.

Project Management

• Serve as Project Manager for selected projects/activities, ensuring strong project cycle management that meets minimum standards.
• Develop detailed workplans for all projects/activities.
• Ensure strong oversight, and direct management, when necessary, of project budgets, ensuring delivery against costed workplans, and full donor compliance, in collaboration with support services and funding/grants teams.
• Develop information management and program monitoring tools, in collaboration with the MEAL team.
• Quality control and site monitoring to ensure that the services provided are according to standards.
• Work with funding/grants team to produce high quality donor reports.
• Continuously update project documentation and files

External coordination and representation

• Share relevant project information with stakeholders and Northeast Emergency Response mechanisms.
• Participate in relevant coordination meetings and working groups, as required for programme needs, and as requested by the Emergency Manager
• Proactively represent DRC and participate in regular program meetings and in Emergency Response platforms and provide updates as appropriate.
• Work closely with other DRC sectors to ensure a holistic approach, especially ensure a close collaboration with Protection, Economic Recovery and Humanitarian Mine Action to facilitate protection mainstreaming, mine victim assistance referral, emergency mine risk education and long-term assistance referrals between HMA, EcRec and Protection team.

Experience and technical competencies: (include years of experience)

• At least 4  years of experience with humanitarian programmes, ideally in protracted displacement situations.
• At least 1 years of experience with implementing Emergency Response /DRR/CCCM activities on-the-ground in displacement related contexts in Shan State.
• Relevant experience working in collaboration and coordination with partners and civil society/community-based organizations.
• Demonstrated ability to conduct trainings and capacity building activities on Emergency Response and human rights related topics, including coaching and mentoring of national civil society actors/staff.
• Solid experience in participatory approaches and facilitation skills, strong interpersonal communication and writing skills.
• Experience in conducting consultation processes with civil society and national NGOs is an asset.
• Experience in designing partners’ capacity development plans is an asset.
• Professional fluency in English and Myanmar. A good understanding of any of the local languages will be considered an asset.

Education/qualifications: (includes certificates, licenses etc.)

• Degree and/or Master's degree  in relevant area
• Experience in participatory tools and practices.

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process. 
• Collaborating: You involve relevant parties and encourage feedback. 
• Taking the lead: You take ownership and initiative while aiming for innovation. 
• Communicating: You listen and speak effectively and honestly. 
• Demonstrating integrity: You act in line with our vision and values. 

Conditions

Contract: DRC will offer the successful applicant a DRC’s Regular contract included 3-month probation with the possibility of extension. Salary and conditions will be in accordance with DRC’s Terms of Employment. The position is placed in Employment Band G-Non management. This position is open for Myanmar National only.

Further information

For further information about the Danish Refugee Council, please consult our website www.drc.dk

Application and CV

Interest? Click to apply position. Please send your application, in English, no later than 02nd February 2024.

CV only applications will not be considered. We only accept applications sent online.

(Applications will be reviewed on a rolling basis, and shortlisted candidates may be contacted for interview/an offer made before the advertised closing date)