Supply Chain Officer

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations. DRC has been operating in Ukraine since 2014, currently DRC employs over 650 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

The Danish Refugee Council (DRC) is an international non-governmental organization that promotes and supports long-term solutions to the problems faced by refugees and internally displaced persons worldwide. DRC In Ukraine is looking for a highly qualified Supply Chain Officer in Kharkiv (Ukrainian nationals only).

Danish Refugee Council (DRC), one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Supply Chain Officer which will become part of our great and effective team.

About the job

The Supply Chain Officer plays a crucial role in ensuring the efficient and compliant operation of DRC's supply chain and logistics functions within Ukraine. This position oversees procurement and warehousing contributing to the successful implementation of DRC's programs in the country. The Supply Chain Officer ensures alignment with DRC's procedures, guidelines, and donor requirements. Your main duties and responsibilities will be:

Procurement and Supply Chain Management:

• Procurement and monitoring of all goods and services
• Ensure all procurement processes adhere to DRC Operations Handbook and relevant guidelines.
• Develop and maintain a comprehensive procurement database for goods and services.
• Prepare or update weekly and monthly procurement status reports.
• Assist in recruitment, training and capacity building of the team
• Collaborate with program staff to ensure effective support for program needs throughout the program cycle.
• Supporting to create and maintain annual procurement plans
• Oversight of all purchase and service contract to ensure DRC's interests are protected
• Correctly apply ERP supply chain processes

Warehouse Management and Inventory:

• Oversee warehouse operations, ensuring efficient storage and inventory management.
• Implement reporting and alert mechanisms for staff regarding warehouse activities.
• Contribute to the establishment and execution of effective warehouse management procedures.

Contract Management:

• Provide oversight for all purchase and service contracts to safeguard DRC's interests.
• Establish and maintain effective supplier contracts and relationships.
• Optimize supply chain operations through the setup of long-term supply contracts.

Fixed Asset Management:

• Support the management of fixed assets, including tracking, maintenance, and disposal in the absence of Fixed Assets Management focal points.

About you

To be successful in this role we expect you to:

• Proven work experience of at least 2 years in procurement, preferably in a humanitarian or development organization.
• Clear understanding of procurement and warehouse management principles.
• Excellent communication and interpersonal skills, with the ability to work together in a multicultural environment.
• Excellent negotiation, supplier management and communication skills.
• Excellent working skills with MS Word and Excel.
• Proficiency in Ukrainian or Russian, both written and spoken.
• Education: Bachelor's degree in supply chain management, procurement, business administration or related field.

Moreover, we also expect the following:

Required:

• Ability to manage multiple tasks simultaneously and meet deadlines.
• Strong analytical and problem-solving skills, with attention to detail
• Commitment to learning and implementing organizational policies and procedures.

Desirable:

• Average or higher communication skills in English.
• Ability to work with ERP systems and supply chain software.
• Deep knowledge of humanitarian supply chain regulations, including donor requirements.

Contract duration: Open-ended contract upon successful completion of the three-month probation period

Closing date for application: February 3rd, 2024

Starting date: As soon as possible. Applications will be reviewed on a rolling basis

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment

We offer:

Contract length: open-ended with 3-month trial period

Band: H

Designation of Duty Station: Kharkiv