The Department of Programmes is the central management and coordinating function for programme delivery and capacity development.  It is responsible for the implementation of IDLO’s global programme portfolio for field and non-field locations in line with organizational strategy. Under the direct supervision of the and in close collaboration with the Regional Programme Accountant in based in HQ, the Finance Officer will support on financial management and administrative services

Programme Financial Support

• Working closely with the Programme team, monitor the finance-related aspects of the implementation of Programme activities according to approved Programme documents, ensuring that appropriate control reporting structures are maintained in accordance with IDLO Regulations and Rules, and/or donor requirements.
• Ensure the timely preparation and submission of all financial information, reports, and documentation.
• Assist in preparing the Programme-specific and annual budgets, assess financial plans and reports in coordination with the Finance team in HQ.
• Process payments and deductions for all contracted consultants/experts in line with IDLO standards and procedures.
• Provide procurement and logistical support to Programme activities including liaising with the Programmes team to ensure timely procurement of required goods and services related to planned Programme activities.

Finance Administration

• Act as focal point for day-to-day administrative and financial issues relating to the programme, including liaising with relevant IDLO departments;
• Ensure the timely preparation and submission of all financial information, reports and documentation to Headquarters from the Field Office;
• Track financial progress of projects; analyze project expenses as required, underline budget deviations and provide analysis;
• Draft and review, in collaboration with the Programme Lead and other relevant Programme Staff, the monthly project financial forecast to be submitted to Headquarters;
• Review, analyze and assist in the preparation of cost estimates and budget proposals related to the programmes and programme development;
• Monitor programme expenditures, status of implementation and utilization of funds and ensure compliance with IDLO and Donors’ Financial Procedures; contribute to project and/or budget revisions as required;
• Closely review procurement documents to ensure they comply with IDLO policies and procedures, and donor rules and regulations

Education & Work Experience

• University degree in Finance, Commerce or Accounting from a recognised university.Relevant professional accountancy qualification and member of ICPAK
• Minimum five years of significant relevant professional experience in financial management and administration.Experience working with international organisations will be a significant advantage.

Languages

• Fluency in English & Ukrainian

Skills & Abilities

• Demonstrated work experience with Enterprise Resource Planning (ERP) systems, preferably with MS NAVISION
• Demonstrated working knowledge of International Public Sector Accounting Standards (IPSAS)
• Knowledge of and experience with spreadsheets (advanced knowledge of Microsoft Excel is a must), databases, and word-processing software
• Demonstrable experience in donor budgeting and reporting 
• Proven ability to operate in a team environment liaising with a diverse team.
• Ability to work under pressure with tight deadlines, flexibility, and an entrepreneurial spirit. 
• Strong interpersonal and organisational skills and attention to detail;
• Enthusiastic and proactive attitude;
• Self-motivated and dynamic with a willingness and ability to use initiative to assist the organisation in achieving its objectives; and
• Keen sense of ethics, integrity, and commitment to IDLO’s mandate

For this locally recruited contract IDLO shall offer the selected candidate a Special Service Contract through 31 December 2024, with the possibility of extension subject to performance and continued funding availability. IDLO shall offer a monthly stipend of USD 2,342  plus medical insurance, and leave entitlements. This vacancy is open to local nationals or permanent residents of the duty station.

Applications will be screened on a regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only the short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome applications from qualified and diverse candidates.

IDLO is committed to achieving a 50/50 gender balance at all levels within its workforce. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

Recruitment is subject to funding availability.

Application Deadline: February 15, 2024