Program Assistant

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services. The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat. Community Epidemic and Pandemic Preparedness Program (CP3) Large-scale epidemics and pandemics pose a serious threat not only to global health security but also to countries, communities and individuals in their efforts to achieve resilience. Epidemics and pandemics affect all sectors, impacting routine health services, economic and food security, trade, education, civil order, communication, transportation, and many other areas of life. The threat of emerging infectious diseases, including those of zoonotic origin, and the increasing prevalence of diseases previously controlled by antimicrobials and vaccination efforts, is a cause for concern to the global health community. Communities play an important role in prevention, early detection and early response with regard to this threat. Engagement of communities and civil society in epidemic and pandemic preparedness is vital to ensure early response and mitigate impact, including the delivery of normative health services. The IFRC is uniquely placed to support the whole-of-society epidemic and pandemic preparedness by leveraging its supporting role to 190 National Red Cross Red Crescent Societies.

Job Purpose

To support National Societies in the implementation of the CP3 program

Job Duties and Responsibilities

• Consolidate Cp3 documents and resources in an archive system. • Manage the HR database. • Follow up on Asset register in all cp3 countries and make sure that the update is shared with the Roving finance delegate for each trimester. • Organize country CP3 staff on monitoring and reporting. • Manage data by maintaining a regional database housing monthly data reported by CP3 countries. • Utilize contents to disseminate updates and achievements as story briefs, newsletter and other media materials. On a monthly basis. • Support the country KAP assessments in data collection tools and trainings. • Assist with editing and production of information, communication and education (IEC) materials and support country staff in making relevant contextual adaptations.

Education

Bachelor’s degree in social science, public health, or any relevant degree(Required)

Experience

• At least 4 year experience working to support health programs in the development or humanitarian sector(Required) • Experience in budget preparation(Required) • Experience with international donors reporting systems and the Red Cross /Red Crescent Movement reporting • Experience in developing IEC and communication materials(Preferred) • Strong interest in humanitarian and development work(Preferred) • Experience in organizing trainings, workshops, and conferences, at both international and national levels(Required) • Experience with data consolidation and database management(Required) • Experience supporting country staff by virtually(Required) • Experience in researching, compiling, writing of narrative and financial reports(Preferred) • Knowledge of IFRC and National Society operating environment(Required)

Knowledge, Skills and Languages

• Excellent computer skills. (e.g. Microsoft Outlook, Word, Excel, Adobe Acrobat). Advanced level of excel competence(Required) • Excellent verbal and written communication skills in English and French. Must have French language skills(Required) • Strong operational management ability: a clear focus on results, monitors quality and progress of work against plans(Required) • Data analysis skills (Excel or other technical software (Epi Info, SPSS, Stata)(Required) • Ability to travel frequently (Required) • Excellent organisational, and interpersonal skills(Required) • Experience with international donors reporting systems and the Red Cross /Red Crescent Movement reporting systems an advantage(Preferred) • Able to work on own initiative and solve problems (Required) • Fluently spoken and written English and French-Required

Competencies, Values and Comments

Values: Respect for diversity; Integrity; Professionalism; Accountability Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust