Intern, Finance

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.”  IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas.  IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

The Support Services team covers all traditional support services functions including the Human Resources (HR), Finance, Administration, Logistics, Information Technologies (IT), Legal Support and Security Support. All team members cooperate closely to provide efficient support services based on IFRC’s standards of quality, competitive cost and time criteria. All team members deliver efficient support services to various stakeholders at all levels in the CCD such as all programme teams, IFRC’s visitors, Partner National Societies (PNSs), NSs and country teams.

Job Purpose

This internship offers hands-on experience in various aspects of finance, including financial administration, budgeting and day-to-day financial operations and accounting. Under the supervision of the Finance Manager, the Finance Intern will work closely with experienced professionals and contribute to the overall success of the finance department. The Finance Intern 

will contribute to ensure trust and accountability and the role demands strict adherence to the IFRC’s Procedures, Audit recommendations and Code of Conduct.

Job Duties and Responsibilities

Accounting and monthly closing

• Responsible for e-filling: sort, organize, scan and file accounting documents (payment vouchers, invoices, good receipt notes, etc.)
• Provide support to the daily entries of transactions into the accounting system.
• Provide support to match supplier invoices with correct payment vouchers into the accounting system.
• Provide support to prepare balance sheet reconciliations at month.

Cash and Bank

• Provide support to prepare cash reconciliation.
• Provide support to update the supplier list and registration.

Working Advance settlement (National Societies, delegate staff and national staff)

• Sort, organize, scan and file working advance finance clearance documents.
• Provide support to prepare working advance monthly reconciliation forms.

Partner National Societies (PNS) support

• Provide support to prepare draft PNS monthly invoice report.

Budgeting and reporting

• Provide support to extract project financial management report.
• Provide support to prepare budget revision templates.

Other tasks

• Assist in special projects and tasks as assigned by the finance team.

Confidentiality

• Maintain strict moral confidentiality and do not disclose neither spread any confidential or sensitive information.
• Organize archives of all reports and documents and treat them as confidential material.

Job Duties and Responsibilities (continued)

Duties applicable to all staff

• Work actively towards the achievement of the Federation Secretariat’s goals.
• Abide by and work in accordance with the Red Cross and Red Crescent principles.
• Perform any other work-related duties and responsibilities that may be assigned by the line manager.
  

Education

• Currently pursuing or graduated within 1 year from Bachelor's or Master's degree in Finance, Accounting, Business, or related field. (Required)

Experience

• Previous internships in the field of Finance or Accounting (Preferred)
• Working or volunteering experience (Preferred)

Knowledge, Skills and Languages

• Attention to detail and organizational skills (Required)
• Proficiency in Microsoft Excel and other financial software (Required)
• Effective communication and teamwork abilities. (Required)
• Ability to collaborate and work with multicultural team environment (Required)
• Willingness and ability to travel as required (Preferred)

Languages

• Fluent spoken and written English (Required)
• Fluent spoken and written Thai (Required)

Competencies, Values and Comments

Remarks:

• Internship allowance: CHF 400/ month
• Graduated within 1 year or graduating soon
• Thai citizen or foreigner with eligible visa can apply