Job ID

2024-5800

Location

PH-Manila

Category

International Positions

Employment Status

Contingent Upon Award

Jhpiego seeks a Finance and Administration (F&A) Director to oversee the financial planning, management and reporting activities for an anticipated immunization project that aims to eradicate polio and eliminate and reduce other vaccine-preventable diseases (e.g. measles, rubella, hepatitis B) in the Philippines. This will include identifying and vaccinating zero- and under-dose children, planning and implementation of supplemental immunization campaigns and strengthening immunization delivery systems. The project will operate over an anticipated five-year period. The F&A Director will oversee all financial, contractual, information technology, human resources, and procurement aspects for the project. The F&A Director will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USG/CDC rules and regulations.

This position is contingent upon an award and annual funding from CDC.. All qualified persons are strongly encouraged to apply.

• Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and CDC rules and regulations, and terms and conditions of the award
• Ensure effective program start-up including developing necessary financial tools, templates and manuals for use by program team and partners
• Oversee day-to-day coordination of financial activities ensuring cost efficiency
• Lead development of annual budgets and provide guidance to staff to ensure all project activities and local costs are accurately budgeted.
• Prepare monthly, quarterly, and annual financial reports by consolidating and utilizing financial information from various sources including but not limited to SAP, QBE, and internal financial forecast and labor data.
• Oversee and manage all sub-grants budgets and ensure subaward management policies and processes are in place, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
• Ensure that Jhpiego human resources and administrative procedures are in place for project
• Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, operation systems, policies and procedures, consultant payments
• Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with CDC, Johns Hopkins University, and Jhpiego procedures and policies
• Lead the development, monitoring, and review of project budgets; conduct monthly financial analysis with project team and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required in consultation with Project Director and relevant staff
• Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
• Ensure that CDC resources are appropriately directed to project priorities and are in line with project work plans
• Provide financial reports, including pipeline analysis, quarterly project reports, and other ad hoc reports as requested by the donor
• Perform pipeline analysis, including review of accruals and commitments of the current portfolio to ensure projects operate within allocated budgets and according to the contractual terms and ensure validity of the same
• Monitor burn rates, subaward financial expenses and budget to actual reports and make clear recommendations for implementation
• Mentor, support, an oversee the work of a team of highly qualified staff to ensure alignment of their efforts in concert with project goals resulting in rapid and sustainable results
• Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions
• Under the direction of the CFO’s office, support all financial, compliance or funder audits requiring review of CDC program funds and expenditures 

• Advanced degree in Business Administration, Public Administration, Finance, Accounting or relevant field required
• At least 9 years of experience in administrative and financial management of donor funded managing grants or contracts of a similar scope of work and budget (>$25 million) and proven results successfully staying within budget and compliant with all donor and organizational requirements.
• Experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects  
• Previous direct supervisory experience of professional and support staff
• Knowledge of USG cost principles, including CDC regulations, GAAP accounting rules and grants contract management
• Demonstrated experience leading a capacity-building approach for CSOs, providing capacity building assistance at individual and organizational levels
• Subagreement financial management experience
• Experience developing and/or implementing finance and accounting policies, procedures and systems
• Excellent verbal, written, interpersonal, and presentation skills in English
• Excellent skills in facilitation, team building, and coordination
• Ability to coach, mentor and develop financial and administrative capacity of project staff
• In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
• Ability to travel nationally and internationally

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include: cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to Info@jhpiego.org

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