Project Management Support - Officer (Logistics)

Under the guidance and direct supervision of the Project Management Support - Senior Officer (PMSSO), the incumbent will perform the following functions: 

• Provide support during the acquisition of materials and equipment to be purchased. When applicable, consult with suppliers, and end users on quality, quantity, specifications, delivery timelines, and product guarantees/warranties as per the UNOPS guidelines.

• Review the project’s internal reporting & monitoring tools for logistics procedures.

• Review/check shipping documents and Issue, submit, and follow up on the request for import permit, tax exemption, and customs clearance documents.

• Coordinate with Transport Companies and Freight forwarders regarding shipping documents as well as the loading and unloading process;

• Resolve routine logistics problems and escalate complex issues to the supervisor with recommendations for the course of action;

• Support the project or be responsible for customs clearance procedures for imported equipment. 

• Support and advice on logistic operations activities under the Project;

• Conduct assessments of the receiving municipalities and facilities to determine their capacity to accommodate the planned supplies to be procured.

• Implement and maintain sound asset and expendables management and inventory control system per UNOPS’ Asset Management policy in collaboration with the Project Managers and contractors;

• Prepare Receipt and Inspection Reports (RIR) for all incoming equipment and supplies;

• Issue equipment and supplies and maintain updated inventory records for different sources of funding;

• Prepare the logistics movement weekly reports;

• Support and advise on transport requirements and ensure project staff are supported with all transport requests;

• Brief and assist new international staff, experts, and consultants about logistics for the project requirements and procedures;

• Coordinate regional-level needs for coordination of assessments and delivery of goods and services with the PMNP project sites;

• Prepare and ensure proper contract management of delivery contracts;

• Ensure proper monitoring and follow-up of invoices received for payment processing;

Education:

• Advanced university degree (Master’s degree or equivalent), preferably in Purchasing, Logistics, Supply Chain Management, Procurement, Management, Business/Public Administration, or other related fields, is required. 

• A first-level university degree (Bachelor’s or equivalent) in combination with two (2) years of relevant experience may be accepted instead of the advanced university degree (Master’s degree or equivalent).

• CIPS and/or other Procurement Practitioner Certification would be considered a significant asset.

• Knowledge of UN rules and regulations, particularly UNOPS procurement procedures, would be an asset.

Experience:

• A minimum of one (1)  years of experience managing diverse logistics operations, supply chain management, or operations support services in national or international public or corporate organizations is required;

• Experience of working with Incoterms or International Commercial Terms is strongly desired.

• Proficiency in computers and office software packages (Google Office Suite or Google Workspace) and experience in handling web-based management systems are desirable.

• Experience working with UNOPS, UN, or other humanitarian/development agencies is an asset.

• Proficiency in computers and Google Office Suite or Google Workspace is desirable. 

• Experience in handling web-based management systems is an asset.

Language:

• Fluency in oral and written English is required.