Procurement Assistant, SC5, Lilongwe 1 - Re-Advertised

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Position Details

Job Title: Procurement Assistant - Re-Advertised
Type and Level of Contract: Service Contract - SC 5
Functional Unit: Procurement
Duty Stations: Lilongwe (1)
Duration of Contract: 12 Months - Renewable
Date of Advertising: 16.01.2024   Deadline: 29.01.2024

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need

ORGANIZATIONAL CONTEXT

This job is found at the Country Offices and it reports directly to the Procurement Associate and overall to the  Procurement Officer/Head of Procurement.
Job holder at this level is responsible for completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend straightforward courses of action to staff, and may allocate tasks and technically support other staff.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Initiate and perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
2. Compile data, prepare and distribute documents, to support successful procurement programmes and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
3. Review, record and prioritise purchasing requests, ensuring all supporting documentation is received, and funding is available, to enable the procurement of goods and services.
4. Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach field operations.
5. Research, collate and present information in standard formats, to enable informed decision- making and consistency of information presented to the stakeholders.
6. Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements.
7. Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
8. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
9. Extract and input data from various sources in procurement systems;
10. Update and track processing of procurement actions;
11. Prepare initial purchase orders and contracts for review by the Senior Procurement Assistant or a Procurement Officer;
12. Maintain relevant internal databases and files; keep track of contractual agreements;
13. Verify claims for accuracy and conformance with procurement rules and regulations;
14. Draft routine correspondence related to the unit’s work and type a variety of material such as correspondence, reports and papers;
15. Provide information related to the above functions and exchange a variety of statistical information;
16. Perform other related duties as required

WFP Leadership Framework: Common Standards of Behaviours

STANDARD MINIMUM QUALIFICATIONS

Education: Diploma in Procurement, Supply Chain Management or its equivalent (CIPS). Those with bachelor's degree diploma will have an added advantage
Language: Demonstrates strong oral and written English communication skills, along with local languages

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has worked on procurement activities.
• Experience conducting analyses and developing reports.
• Experience working with suppliers or other third party on day to day basis.

DEADLINE FOR APPLICATIONS

Deadline for application is 29 January 2024

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Qualified Female applicants are especially encouraged to apply

WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks. 

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.