Programme Assistant - Kyiv

OVERVIEW

Parent Sector : Priority Africa and External Relations Sector (PAX)

Duty Station: Ukraine

Job Family: Administration

Type of contract : Non Staff

Level : Level 2

Duration of contract : From 7 to 11 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 26.01.2024

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

DURATION OF THE ASSIGNMENT

11 months, with the possibility of extension.

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the Kyiv Desk Liaison Officer and the direct supervision of the CI Project Officer, the Programme Assistant shall contribute to the work of the Communication and Information (CI) Sector in Ukraine, assisting in the implementation of the project “Supporting urgent needs to promote Safety of Journalists and Freedom of Expression in Ukraine”. This project aims to foster safety of journalists, press freedom, media viability, access to information, media information literacy and media development in Ukraine. Specifically, the incumbent shall:

• Provide guidance and administrative and logistical support to programme activities in Ukraine.

• Draft and assist in preparing background documents, meeting agendas, invitations, correspondence, minutes, forms, briefing notes, presentations, and other relevant documents in English and Ukrainian.

• Provide administrative and logistical support in organizing meetings, conferences, missions, including travel authorizations and make travel arrangements, and other relevant programme activities.

• Informally translate documents from either Ukrainian/English into the other language and assist with interpretation in relevant meetings.

• Develop and maintain project databases and contact lists and assist with the dissemination of key information with UNESCO’s partners.

• Provide general office assistance, receive, register, review and draft correspondence, emails.

• Undertake other tasks as deemed relevant by the direct supervisor and/or UNESCO CI management.

COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) OTHER SKILLS AND COMPETENCIES

• Ability to manage information objectively, accurately, and confidentially.

• Flexibility and adaptability to work schedules and priorities according to workload, emergencies, and deadlines.

• Ability to design, work and execute tasks independently with thoroughness, care, and method.

• Ability to work with and within multicultural teams.

• Excellent interpersonal skills and the ability to work effectively in a team and in a multicultural environment.

• Very good knowledge of IT skills (Microsoft Word, Excel, PowerPoint, Intranet, Internet, etc.).

- For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

Academic qualifications

• Completed secondary, technical, or vocational education.

Professional experience   

• A minimum of five (5) years of work experience in providing administrative support to programmes and projects teams

Languages

• Excellent knowledge (written and spoken) of English and Ukrainian

DESIRABLE QUALIFICATIONS

• Relevant professional experience in UN System or at the international level.

• Experience in supporting teams in media development and freedom of expression-related fields.

 

REMUNERATION

The starting base annual salary for this post is 15627 USD, excluding medical and pension coverage (up to 15% from the base salary) and danger allowance. 

The remuneration paid is not exempt from any income tax which may be levied by the tax authorities in the country where work is performed or any other tax authorities.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.