Programme Assistant

OVERVIEW

Parent Sector : Natural Sciences Sector (SC)

Duty Station: New Delhi

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Administration

Type of contract : Non Staff

Level : Level 2

Duration of contract : From 7 to 11 months

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 29-JAN-2024

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the authority of the Director of UNESCO New Delhi and direct supervision of the Science Programme Specialist and Chief of Science Sector, the Programme Assistant shall support the programme management of the Science Sector’s overall operation and activities, and undertake communication tasks and responsibilities as follows:

Long Description

Coordination for the Sciences Sector:

1. Provide programmatic support to Science Sector colleagues to ensure effective decision-making processes, and smooth and efficient implementation of the Science Programme of the New Delhi Regional Office.

1. Schedule and manage Science Sector teams meetings which include UNESCO Science colleagues from New Delhi, Dhaka and Kathmandu Offices; take minutes and notes of these meetings as required.

1. Facilitate the flow of knowledge and information between the Science Sector and other Sectors within the office, including with the CPE Unit; recommend and establish systems and streamline procedures to enhance established workflows.

Long Description

4. Help to increase the unit’s overall communication and outreach capacity, with a view to the private sector, and the unit’s interaction with the Communication Unit of the New Delhi Office, as well as the resources Mobilization Officer.

• Enhance the efficiency of internal and external communication in cooperation with the CPE Unit
• Assist the professional planning and implementation of events (internal, collaborative, and external)
• Assist the transitioning of UNESCO Green Academies to UN Green Academy considering all ‘Greening’ activities and initiatives of UNESCO.
• Support all other aspects of the SC Unit as required.

 

Vendor and Contract Management:

5.  Assist the Science Sector in identifying cost-effective vendors/suppliers/service providers for various operational requirements of the sector.

Long Description

6. Assist completing the process of vendor registration, and manage accurate and updated vendor information as per UNESCO’s standard procedures whenever needed.

 7. Support the Science Sector to prepare the Terms of Reference (TORs) of vendors/suppliers/consultants/service providers and draft contracts in compliance with UNESCO’s procedures, rules, and regulations.

 

Travel Management:

8. If required, support the Science Sector to prepare and update travel plans; prepare required travel requisitions and monitor the budget; prepare materials for mission travel; make travel arrangements, hotel accommodations and other related logistics in accordance with UNESCO policies, procedures, and rules.

 

Communications and Event Management

9. In coordination with the New Delhi Regional Office’s Communications and Public Engagement Unit, develop social media strategies to enhance the Science Sector’s online presence and visibility; plan and carry out communications campaigns to further promote SC Sector’s reports, materials, and events; keep track of media coverage and public opinion; propose recommendations to improve communication strategies.

10. With regards to UNESCO New Delhi Regional Office’s celebrations of International Days, support the organization of official events and ensure the hospitality needs for the Sector.

COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework.  

OTHER SKILLS/COMPETENCIES

• Excellent IT skills and engagement in social media activities.
• Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the Science Unit including schedule, travel and filing management.
• Ability to handle a large volume of work.
• Ability to prioritize, organize and perform multiple tasks.
• Good interpersonal skill, including the ability to work in a team and multi-cultural environment.

REQUIRED QUALIFICATIONS

High School Diploma

The basic understanding related to the ‘Triple-Planetary-Crisis’ is necessary (biodiversity loss; climate change issues; pollution of ecosystems), preferably with proven experiences in social media communication, and/or event management.

DESIRABLE QUALIFICATIONS

Bachelor's Degree in Science/Specialized training/certification in the related field is desirable and will be an added advantage. 

 

WORK EXPERIENCE

At least one year of professional job experiences or equivalent, in national and/or international employment situations. Experience in the use of computer applications and software packages as well as web based management systems will be an advantage.

 

BENEFITS AND ENTITLEMENTS

UNESCO's salaries consist of a basic salary and other benefits which may include if applicable: 15% social security, 30 days annual leave and 24 days certified sick leave etc.

The  monthly gross starting salary for this post is INR 69,098/- (which is inclusive of 15% social security: 10% representing Pension and 5% representing Medical)

 

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.