Business Support Assistant-Procurement (SC4)

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

Job Title: Business Support Assistant-Procurement (SC4)    
Grade: SC4    
Type of contract: Service Contract                
Duration: 6 months (extendable)     
Duty Station: Beijing, China
Vacancy Number: 831113   
Date of Publication: 12 Jan -26 Jan, 2024
Deadline of Application: 26 Jan 2024
This vacancy announcement is for Nationals from China.  

TERMS AND CONDITIONS

WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance. 

JOB PURPOSE

The purpose of the post will be ensuring the timely procurement of commodities and services to support WFP operations in both DPR Korea and China.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of the Procurement Officer, the candidate will be responsible for the following duties and responsibilities.
Duties and Responsibilities:
1.Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of commodities and services for efficient WFP operations in both DPR Korea and China.
2.Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g., issue tenders, evaluate offers and award contracts), ensuring standard processes are followed.
3.Review, record and ensure all supporting documentation is received, in order to enable the procurement of goods and services.
4.Coordinate and monitor the delivery of procurement requisitions and perform follow up actions to ensure supplies reach the designated destinations.
5.Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements.
6.Perform other related duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of university education.
Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in procurement and/or general administrative work.

Key Competencies:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.

• Knowledge of work routines and methods in order to complete processes under minimal supervision.

• Uses tact and courtesy to give and receive information to a wide range of individuals.

• Ability to identify data discrepancies and rectify problems requiring attention.

• Ability to offer guidance or basic on-the-job training to more junior staff.

•Ability to work in a multi-cultural team and establish effective working relations with persons of different national and cultural backgrounds.

Language: Fluency in both oral and written communication in English and Chinese.

DEADLINE FOR APPLICATIONS

Deadline: 26 Jan 2024

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All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:  
Leading by example with integrity,  
Driving results and delivering on commitments,  
Fostering inclusive and collaborative teamwork,  
Applying strategic thinking,  
Building and maintaining sustainable partnerships.  
 

HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action. 
 

Request for Disability related Reasonable Accommodations: 
It is important to WFP to create an accessible and inclusive workplace for everyone.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.  
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on:  global.inclusion@wfp.org, cc’ing bangkok.recruitment@wfp.org. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.
This email is only to be used for any disability related accessibility requirements and not for sending the application itself. Due to the volume of applications, any applications or CVs sent through this email address will not be considered a formal application and will not receive a reply from WFP. 

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian organization, humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The World Food Programme (WFP) is the largest UN humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. WFP works in multiple countries and territories globally, combining emergency assistance with long-term development while adapting our activities to the context and challenges of each location and its people.

WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks. 

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.