Supply Chain Team Leader

Background:  

The DRC Somalia Programme is the largest programmes in East Africa region and has been providing relief and development services since 1997. DRC is among the INGOs with the largest presence in Somalia, with country-wide programmes implemented through six main sub offices in Somaliland, Puntland, Hiran Region, Gedo Region, Bay Region and Banadir Region. Using a human rights framework, the DRC Somalia operations focuses mainly on people who are affected by displacement, including refugees, internally displaced, and migrant. 

Overall Purpose of the role:
This role has an area focus and ensures compliance to DRC procedures and guidelines within the area. The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to Area and base operations
• Supervise members in team
• Deliver technical support and guidance to team
• Responsible for all procurement of goods and services, warehousing, transportation of good and people, vehicle fleet management, and general logistics support to the programme within the Area office
 Responsibilities: 

Management
•    Lead and manage the team (including people planning, performance, well-being and development)
•    Ensure effective planning and quality implementation of the Area Supply chain activities including daily monitoring of quality of work.
•     Assess the daily quality 
•    Provide technical support and inputs 
•     Reporting.
Supply Chain Support and administration
•    Ensuring all the procurement processes are in line with DRC Operations Handbook
•     Effective and efficient support to programs’ needs. 
•     Develop and maintain relevant data base. 
•     Maintaining an Updated assets list. 
•     Weekly and monthly status reports as required
•     Warehouse management, including reporting and alert mechanism to program staff. 
•    Assist in recruitment, training and capacity building of the logistics team
•     Coordination of programme staff to ensure logistics involvement in the whole programme cycle
•    Procurement of all goods and services
•     Establish and follow up annual procurement plans for Area focused Projects
•     Track all orders, purchases and deliveries
•    Ensure that all logistics specific donor rules and policies are understood and respected
•    Oversight of all purchase and service contract to ensure DRC's interests are protected
•    Vehicle fleet management, Ensuring Efficiency and Optimization of available resources.
•     Optimize all logistics operations to increase cost effectiveness including setting up longer term supply contracts
•     Fixed asset management
•    Ensure DRC supplier due diligence is effective in the relevant context
Ensure proper operation of DRC Dynamics ERP supply chain system by staff under supervison
•     Apply report and data analytics to improve supply chain operation in area of concern
DRC Dynamics ERP System
•    Ensure that processes under supervision are handled properly via DRC Dynamics
•    Ensure ERP functionalities are properly used by concerned staff and team has proper knowledge and access to information to use DRC Dynamics
•    Apply reports and data analytics from ERP system to improve overall Supply Chain performance in the area office

As Team Leader the post-holder is responsible for the following:
•    Accountable for people management of employees, usually working in the same area of work
•     Accountable for ensuring that agreed work plans and tasks set by the next-level up Manager are implemented on time.
•    The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role

Education, Experience and technical competencies is Essential:

•    Minimum Bachelor degree in Procurement & Supply chain Management, Bachelor of Business Administration (BBA) or Any related field with 3 years of practice experience.
•    Minimum 3 years of management experience at a mid to senior level, preferably with experience in the field of humanitarian response and refugee protection working for an international NGO, UN agency, relevant ministry, or local authority. 
•    Minimum 3 years of experience in humanitarian logistics, procurement, transport and distribution, warehousing, and stock management
•    Proven management skills and a competence in people management
•     Commitment to learning and implementing organizational policies and procedures. 
•    Excellent skill in MS Word, Excel, and PowerPoint
•    Experience in managing supply chain in an ERP system
•    Good understanding of the procurement rules and regulations of major international donors
•     Full professional proficiency in English
Languages:
•Fluency in written and spoken Somali & English. 

ABOUT YOU
In this position, you are expected to demonstrate DRC’ five core competencies:
•Striving for excellence: You focus on reaching results through the Regional team both to position DRC and ensure excellence in all deliverables
•Collaborating: You lead regional initiatives and processes by involving relevant parties and encouraging feedback.
•Taking the lead: You take ownership and initiative while aiming for innovation.
•Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively. 
•Demonstrating integrity: You act in line with DRC’s vision and values
Conditions

Availability:     February 2024
 
Duty station:     GALKAYO 
 
Reporting to:    Area Manger

Duration:       12 Months with possibility of extension based on performance and funding

Contract:      This position is graded as Band G-Non-Management for qualified national staff and the terms of employment will be in accordance with DRC terms for national staff.
The position is open to Nationals ONLY
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.
Commitments
DRC adheres to the Core Humanitarian Standards. All staff are required to contribute to the achievement of these standards. 

DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework. 
For general information about Danish Refugee Council, please visit www.drc.ngo 

Application:
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on www.drc.ngo under Vacancies.   
Please forward the application and CV, in English through the online application on www.drc.ngo  under Vacancies no later than 24th January 2024

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport