Admin Assistant (GEMS), SC5, Karachi.

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability. 

ABOUT JOB

Job Title: Admin Assistant (GEMS)     

Grade:  SC5      

Type of contract:   Service Contract 

Salary: Starting from 171,797 per month              

Duration: 12 months

Duty Station:  Karachi

Vacancy Number: 831139

Date of Publication:  11 Jan 2024

Deadline of Application: 25 Jan 2024

This vacancy announcement is for Pakistani Nationals only.
Note: This vacancy announcement will also be used to build a roster of prequalified applicants for future opportunities within same job profile at the current or lower level in Pakistan

TERMS AND CONDITIONS

WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance.

JOB PURPOSE

The Inventory in CO Pakistan need to be filtered by removing the unnecessary items available in different offices and warehouses including Sindh PO, where the  unnecessary inventory is available at PQ /Maripur/Sukkur/Moro warehouses and Sindh PO Karachi.

The Admin Assistant GEMS will be responsible for entering new items while managing transfers of inventory items in GEMS for Provincial Office Sindh.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Capture all new purchased Items in GEM through POs
2. Track and transfer all items movement for PO sindh
3. Extract Inventory Reports and reconsile Inventory location wise for PO Sindh
4. Initiate any disposals/Donations relating to PO Sindh.
5. Participate in annual Physical count exercise, while assist in reconsilation of GEMs.
6. Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.
7. Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.
8. Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
9. Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
10. Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
11. Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues

STANDARD MINIMUM QUALIFICATIONS

EDUCATION:Completion of secondary school education, preferably supported by first level university degree in business administration, commerce, social sciences or any other related field.

EXPERIENCE: Minimum 5 years of progressively responsible experience in Inventory Management on SAP environment.

KNOWLEDGE & SKILLS: SAP/Oracle based APP Usage & MS Office.

LANGUAGE: Fluency in both oral and written communication in English and Urdu. Knowledge of local languages highly desired.

All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
Leading by example with integrity,
Driving results and delivering on commitments,
Fostering inclusive and collaborative teamwork,
Applying strategic thinking,
Building and maintaining sustainable partnerships

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).Only short-listed candidates will be contacted.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on: global.inclusion@wfp.org, cc’ing pakistan.hr@wfp.org. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be a formal application and will not receive a reply from WFP.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

Job is based at WFP Field Office, Karachi. Job holder will report to Administrative Associate at PO level under the overall guidance of Head of Provincial Office

Job holder is expected to demonstrate responsibility and initiative to respond independently to various queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen operational problems on a daily basis. Job holder is expected to manage resources and coach and coordinate support staff.

WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks. 

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service