Grants Development Coordinator

About DRC   
The Danish Refugee Council (DRC) is a humanitarian, non-governmental, and non-profit organization, founded in 1956, that works in more than 35 countries around the world. DRC is one of the largest protection actors in Kenya, actively coordinating and advocating for improving the protective environment for refugees and host communities.  DRC implements Protection monitoring, Child Protection, and GBV prevention and response programmes in its areas of operation to address protection issues faced by displaced and non-displaced at-risk groups and individuals. The programme also aims to identify and build synergies with DRC´s Economic Recovery sector to facilitate durable solutions and Humanitarian Disarmament & Peace Building activities to enhance to respond to the needs of communities affected by acute crisis as well as those in protracted displacement situations. Also, Implementing through Deris Wanaag which is a cross-border project seeking to enhance peace and stability, and strengthen social and economic dynamics, in the border areas between Kenya, Somalia and Ethiopia.

Overall purpose of the role: 
The Grants Development Officer shall work within the Project Management Unit (PMU) of Deris Wanaag to oversee the project’s grant development, management, and compliance aspects for the partners. The role will be responsible for grant development and management of all grants. The position is also responsible for providing regular support to project cycle management by ensuring compliance with donor and internal DRC guidelines on contract management as well as the financial compliance of grantees. In this capacity, the role will also assist in budget management of sub-grants (tracking grant spending, managing and monitoring grant funding received and disbursed to partners), review partners’ financial reports and expenditures, and provide technical guidance on financial capacity. The role shall externally coordinate partners and internally liaise with the project team members of Deris Wanaag.

Duties & Responsibilities: Responsibilities: 
Primary responsibilities: 

• Support the Project Area Leads with the preparation of grants proposals (grant concept notes);
• Track proposals submissions and associated technical team feedback;
• Work with the Deris Wanaag Area Leads and grantees to develop well-written, organized grant applications that are in line with Deris Wanaag objectives;
• Work across the program and grants teams to synthesize feedback, review grant applications and quickly move applications through the Deris Wanaag grants process; and
• Work with the Area Leads and grantees to develop organized, complete and thorough budgets that are harmonized with grant applications.

Other responsibilities:

• Participate in capacity assessment of potential grantees including but not limited to assessment of the organization capacity, governance structure, past experience and financial management systems;
• Coordinate project kick-off and close out meetings. Participate in periodic budget reviews for all ongoing grants; 
• Manage information on the grants module system and maintain all documentation related to grant management;
• Prepare for document verification, financial audits, and donor due diligence assessments as part of the support to the project; 
• Ensure that the relevant risks issues associated with grants are identified, assessed, managed and reported within the risk register;
• Support the coordination of grantees on financial reporting, documentation, disbursement management and general donor compliance;
• Review financial reports and supporting documents submitted by grantees and coordinate with relevant project, finance teams on any financial management issues identified and monitor accompanying remedial actions; and
• Other duties as assigned by the Deris Wanaag Grants team.

Experience and technical competencies: 

• At least two-years’ experience working with projects and/or grants management. Proven ability to work collaboratively in a multidisciplinary team environment.
• Supremely organized and can manage multiple inputs and forms of documentation.
• Can work with local partners to simplify, clarify and condense complicated ideas into succinct arguments.
• Diligent, detail-oriented, enjoys managing paperwork and editing documents.
• Good communicator with strong organizational, time management and analytical skills.
• Excellent inter-personal, negotiation and problem-solving skills.
• Competence in coordinating with partner organizations; monitoring and reviewing financial reports
• The ability to analyse, summarize and present a high volume of information quickly and accurately with advanced structuring, writing, and editing skills.
• Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced environment.
• Strong strategic thinking and planning skills
• Excellent communication skills.
• High proficiency in MS office tools (with excellent Microsoft Excel skills).
• Previous CSSF and FCDO grants experience is not required but preferred. 

Education

• A university degree in BCOM/Business Studies, Development Studies, or Social Sciences 
• Professional qualifications and experience in financial and contract management 

Language:

• Professional fluency in English and Somali

Key stakeholders: 

• Internal: DRC technical sectors/departments from different offices, Deris Wanaag Project Team Members
• External: Civil society organizations, local NGOs, INGOs and community-based organizations

About you:  
In this position, you are expected to demonstrate DRC’s five core competencies:  

• Striving for excellence: You focus on reaching results while ensuring an efficient process.   
• Collaborating: You involve relevant parties and encourage feedback.   
• Taking the lead: You take ownership and initiative while aiming for innovation.   
• Communicating: You listen and speak effectively and honestly.   
• Demonstrating integrity: You act in line with our vision and values.   

Conditions  

• Contract: 12 months (1 year) contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment. 
• Availability: February, 2024
• Duty station: Nairobi

Application and CV:  
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.  DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies. Please remember to upload both a letter of application and your CV and do not attach any written recommendations.  
Please submit your application and CV in English no later than 24th January, 2024.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels.  In light of this, Female candidates and are strongly encouraged to apply.

Equal Opportunities: DRC is an equal opportunity employer.  We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees.  We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.  
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms. 
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.