Logistics Support

Organizational Setting

This position is Islamabad based and the main aim of FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

Under the overall guidance of the FAO Representative in Pakistan, close collaboration with Assistant FAO Representative (Administration) and Direct Supervision of International logistics expert, the Logistics Associate will carry out the following tasks.

Technical Focus

Logistic\: Planning, execution, and control of the procured supplies, movement that includes warehousing, transportation, distribution and stationing of personnel, materials and other resources to achieve the objectives of a campaign plan, project implementation and or any other strategies.

Tasks and responsibilities

• Responsible for tracking and tracing all procured goods POs locally or internationally to FAO delivery warehouses or locations and to inform on accurate status of accomplishment of POs deliveries at all stages of supply chain.
• Responsible for stock management and control of all FAO procured supplies in a specialized storage conditions (temperature controlled) i.e. Cold chain storage and cold chain logistics for animal vaccines in line with FAO guiding principles and procedures.
• Manage logistics operations for the reception, issuing and distribution of Agricultural inputs and assets procured under the projects, including arrangement of efficient and cost effective transportation to the end user based upon agreed distribution plan and in collaboration with field Logistics and program team at the field level.
• Coordinate with Logistics teams at the field offices to update continuously the supply movement in each location and provide stock report, distribution reports and physical Inventory reports on weekly and or monthly basis.
• Maintain familiarity with relevant logistics legal compliance issues such as tax exemption policies of host government in order to ensure compliance;
• Prepare administrative documentation following clearing agent’s SOP for tax exemption and custom clearance for international shipments on a timely manner.
• Manage good and clear communications with clearing agent, warehouse management and the port/airport handling companies.
• Ensure appropriate filing of all, waybills, inspection reports, copies of invoices, delivery notes & POs (national and international) to ensure accurate tracking and documentation for audit purposes;
• Work closely with other units, procurement, program, operations and administrative to ensure comprehensive planning and providing support /assistance to all FAO Pakistan projects activities.
• Take the lead on the review and updating the standard operation procedures (SOP) that guide on the process at different levels of Logistics and supply chain.
• Take on other ad hoc logistic and supply chain tasks as assigned by the supervisor and perform any other duty as and when required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Master’s degree or bachelor’s degree from a recognized academic institution in one or more of the following areas is preferred\: Logistics and Supply Chain Management, Business Administration, Management, International Development or areas directly related to logistics operations or FAO programme areas.
• Minimum Five years field experience of working in Logistics and supply Chain Management settings in case of Master’s degree. IN case of Bachelors, addition two years’ experience is required.
• Working knowledge (Level C) of English.
• National of Pakistan.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Good knowledge of Logistics and Supply Chain Management (Procurement, Stock Management, Warehousing including temperature controlled, transportation and Distribution).
• Knowledge of United Nations and International Organizations’ administrative policies and procedures.
• Good knowledge of communication and documentation, standards (reporting)
• Knowledge and understanding of sourcing within the procurement function.
• Strong research skills, ability to conduct benchmarking analysis in support of (third Party) vendor identification, selection and performance management.
• Display initiative and take responsibility for achieving agreed outputs within set deadlines and closely follow-up until successful outputs are achieved.
• Continue to seek new, innovative and improved methods and systems for accomplishing the work assigned.
• Identify and recommend remedial measures to address problems in systems design or implementation.

ADDITIONAL INFORMATION