Finance Assistant

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations. 

DRC has been operating in Ukraine since 2014, currently DRC employs over 600 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for Finance Assistant for its activities in Mykolaiv.  

This position will report to the Finance Team Leader.

Overall purpose of the role:

Under the management Finance Team Leader, the Finance Assistant is responsible for providing overall finance and daily administrative functioning of the DRC Sumy Base office and the implementation of DRC program activities in the area of responsibility.
 

Main Responsibilities:

• Prepare payments made in cash, by check or via bank transfers in the existing DRC forms called Payment Requests;
• Maintain the cashbox, currency exchange, cash count, work with cash in secure and confidential manner;
• Prepare the request for money to be transfer to the bank account;
• Ensure to update Expense Journals in Dynamics and Cashbooks in Excel on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies;
• Submit Bank statements and signed Cash Counts and Cash Books to HoSS/Finance Manager before the 5th of each calendar month;
• Assist with audit in each project per request from FAM;
• Ensure usage of relevant budget line and project when cost booking takes place;
• Ensure that the cost description in the journals and cashbook and that the quality of the journals and cashbook overall meets the DRC internal guidelines.
• Ensure proper filing system for financial documents;
• Fill in (make forecast) and follow Consolidate budget table (The FILE) for Base (projects/BLs);
• Check log sheets and fuel-calculation forms provided by Supply Chain unit, provide fuel-advances and fuel reimbursement;
• Actively take part in harmonization of operational work: sharing with ideas, creating tools, updating guidance etc;
• Providing other finance support in Base office if needed.

DRC’s core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process;
• Collaborating: You involve relevant parties and encourage feedback;  
• Taking the lead: You take ownership and initiative while aiming for innovation;
• Communicating: You listen and speak effectively and honestly;
• Demonstrating integrity: You act in line with our vision and values.

Required experience and competencies:

• Minimum 2-3 years of experience in experience in Finance area
• Finance literacy
• Experience of work in INGO preferred
• Excellent Microsoft Office, Bank on-line skills
• English proficiency preferred
• Speech and communication skills
• Advanced organizational skills
• Accuracy in paper work
• Competence to keep negotiations

We offer:
Contract length: 3 month renewable after satisfactory probation period. 
Level: I non Manager
Designation of Duty Station: Mykolaiv  - Full time based 
Start date: As soon as possible.

Application process:
All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications are open until 25th January 2024  

Applications sent by email will not be considered.

We reserve the right to conduct further interviews before the deadline for submission of applications.