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VAC-11056 Regional Finance Officer

Nairobi

  • Organization: CTG - Committed To Good
  • Location: Nairobi
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
    • Children's rights (health and protection)
  • Closing Date: 2024-01-25

Job description

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

Reporting to the Regional Director & with support of CTG’s Financial Controller, the Regional Finance Officer undertakes tasks & responsibilities to maintain all financial records in a compliant manner for the countries s / he supervises & ensures transparent financial management.
Role objectives

Assigned as but not limited to:

Payroll management:

  • Based on information supplied by the Account Managers prepare local consultants & international consultants payrolls for all clients, including undertaking personal income tax & social security calculations.

  • Stay aware of South Sudan, Ethiopia, Kenya & Uganda rules & regulations in regard to employees’ personal income tax & any other needed deductions & apply accordingly.

  • Prepare payroll transfer sheets & submit to CTG South Sudan, Ethiopia, Kenya & Uganda bank accounts.

  • Prepare IC payrolls & submit to the CTG’s Dubai office.

  • Ensure all payrolls are reviewed by the relevant Account Manager.

  • Work towards the onboarding of South Sudan, Ethiopia, Kenya & Uganda onto the ERP for payroll process.

Invoice preparation:

  • Prepare all client invoices in line with monthly payrolls, any passthrough costs (according to Purchase Orders) & applicable fees.

  • Check invoice calculations against approved COOs or client budgets & any relevant quotations.

  • Ensure all clients receive their invoices in soft & hard copy, as applicable, in a timely fashion.

  • Make any needed adjustments to invoices on client’s request & with the team’s approval.

  • Follow up on outstanding invoices to ensure timely payments.

Maintaining CTG financial filing & reporting system:

  • Posting invoices to Sage on a monthly basis.

  • Posting any locally paid invoices.

  • Post all tax receipts.

  • Post all project related cost on SAGE until every project is on the ERP.

Post all CTG South Sudan, Ethiopia, Kenya & Uganda operational costs to Sage. Including:

  • Permanent staff payroll.

  • Office expenses.

  • Logistical expenses.

Operational cost management:

  • Pay supplier’s invoices in a timely, compliant & accurate manner, ensuring the accuracy of supplier invoices.

  • Prepare local permanent staff payroll.

Banking & cash management:

  • Make weekly petty cash reconciliation.

  • Follow payroll payments with the banks to ensure all consultants are paid in a timely fashion.

  • Follow payroll payments with local cash suppliers to ensure all consultants are paid in a timely fashion.

  • Take receipt of all bank statements & filing appropriately. 

  • Reconcile bank-accounts with transfer sheets & other payments.

  • Prepare cash requests & send to the Dubai based finance team in a timely fashion.

  • Report to the Financial Controller the payment of locally paid invoices.

Tax management:

  • Work to support the payment of all taxes in a timely fashion to alleviate any fines that could be incurred by CTG (filling & payments).

  • Calculate & apply all relevant withholding taxes in relation to suppliers & staff.

  • Prepare annual tax return for both CTG logistic & CTG HR businesses.

Miscellaneous:

  • Provide pricing requests to country management for new business in South Sudan, Ethiopia, Kenya & Uganda.

  • Provide information to CTG South Sudan, Ethiopia, Kenya & Uganda country management on total expenditures.

  • Monitor the expenditures in country & provide solutions to reduce costs.

  • Support any audit requests from clients or CTG’s Dubai based finance team.

  • Perform any other duties which may be assigned.
Project reporting

  • Reports to Regional Director for managerial link & the Financial Controller for technical link.
Key competencies

  • Bachelors with an accountant degree or master’s in financial management / accounting

  • Minimum of 5 year(s) of demonstrable relevant finance & accounting experience (essential).

  • Minimum of 2 year(s) of experience in Africa (essential).

  • Fluent in English (essential)

  • Well versed in all MS Office applications, especially MS Excel.

  • Ethical, trustworthy & confidential.

  • Multi tasking skill who pays attention to details.

  • Demonstrated ability to troubleshoot & resolve problems.

  • Dedication, commitment & flexibility.

  • Excellent customer service skills.
Team management

The selected candidate will be responsible for the management of Finance Officers who are based in South Sudan, Ethiopia, Kenya & Uganda.
Further information

Qualified female candidates are encouraged to apply for this role.
Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility and all staff are required to adhere to CTG’s Code of Conduct at all times.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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